Copyright and permissions

All works used in any USNH digital communications, including images, videos, audio and written works, must have proper copyright approval and permissions. This meets our legal obligations and protects the interest of the University System.

Purpose and audience

Copyright protection covers published and unpublished literary, scientific and artistic works, in a fixed, tangible form, whatever the form of expression.

Works created by others

Works created by others are protected by copyright. This includes:

  • Writings
  • Images or photographs
  • Videos or video clips
  • Sculptures
  • Musical recordings or compositions

To use a copyrighted work, you must receive permission from the copyright owner. You must also receive permission from the copyright owner to use photos of copyrighted works (e.g., sculptures, paintings), including photos you create.

  • Determine if the work is copyrighted. Student work belongs to the student and must grant permission for their work to be used.
  • If the work has a Creative Commons license, it is your responsibility to determine the specific type of license used and what it allows
  • Obtain permission from the copyright owner. Specify:  
    • The use you need (typically reproduction and possibly distribution).
    • For how long
    • What type of attribution the owner requires
  • Keep a copy of the permissions

Works created by you

  •  If you create a work, such as an image or video, you may still need a photo release from each individual who appears in the work. If you answer yes to all the following questions, you need a release:  
    • Is the person in the photo identifiable?
    • Does he or she have a reasonable expectation of privacy (home, candid close-up, solo activity)?
    • Is the image going to be used for promotional purposes (anything other than a news story) on a website, social media or other digital communication, or does the image involve sensitive topics such as politics or social issues?
  • Parents must provide consent for photographs of children
  • A release is not needed for people at public events or for people in crowd scenes if the event is not related to a sensitive topic.


For questions regarding copyright and permissions, please contact ET&S Software Development for support


Anyone working on a college or school website is welcome to attend the open walk-in training and help sessions that ET&S offers in support of Drupal. For a schedule of the training sessions and walk-in times, see the Teaching & Learning Technologies (TLT) training calendar.

Responsibility for content

USNH websites are maintained by members of the USNH community acting as official representatives of the University System of New Hampshire. Editors are responsible for obtaining permission for using any copyrighted material on their sites, and any necessary releases for any photographs they took of individuals. Editors are responsible for complying with all relevant laws, university policies and this standard.


ET&S Software Development reserves the right to remove at any time any content that it considers in violation of this standard or any other USNH policies.

If inappropriate or inaccurate content is discovered, ET&S will contact the site owner to discuss the issue. If the site or content owner cannot be contacted or is no longer at USNH, that content will be administered by ET&S and can be removed if deemed inaccurate or inappropriate. When content is obviously unacceptable, ET&S will immediately remove the content prior to contacting the site owner. Unacceptable entries also may cause site access to be suspended.

Reports regarding inappropriate content may be sent to ET&S Software Development.