07 - 013 Misc. Reimburseable Travel Expenses

Generally Reimbursable

The following items are generally reimbursable to the extent they are reasonable and necessary business expenditures:

  1. Business office expenses (fax, copy services, telegrams, internet charges, lap-top computer rentals, in-room safe, etc.)
  2. Business phone calls
  3. Conference fees
  4. Currency conversion fees
  5. Inflight internet access fees (must be charged to account code 710Z10)
  6. Fees for the purchase of traveler's checks
  7. Gasoline for refueling a rented car
  8. Ground transportation (train, taxi, bus, subway, etc.)
  9. Laundry and dry cleaning charges for trips exceeding five calendar days
  10. Parking and tolls (Note: Drivers of USNH vehicles with a U plate are exempt from paying tolls in NH. They may be asked to show their campus ID's.)
  11. Reasonable personal phone calls that allow the traveler to stay in touch with his/her family. A ten-minute call per day of travel is considered a reasonable guideline.
  12. Tips of 15% to 20% of meal cost (only if actual expense meal option is chosen)

Generally NOT Reimbursable

  1. Tips are not reimburseable when employee is reimbursed via the federal meals & incidental expense M&IE) per diem rate. The following types of tips are included in M&IE per diem: meals, porters, baggage carriers, bellhops, hotel maids, food, luggage handling services.
  2. Immunizations and international driving permits
  3. Visa fees and cost of obtaining passport for business travel

USNH will only reimburse a traveler for items paid personally (conference fees, plane and train tickets, etc.) after the travel has taken place.


The official version of this information will only be maintained in an on-line web format. Any and all printed copies of this material are dated as of the print date. Please make certain to review the material on-line prior to placing reliance on a dated printed version.

This page last updated Thursday, October 26, 2017. For information on the adoption and effective dates of policies please see explanation on the OLPM Main Menu.