University System of New Hampshire Financial and Administrative Procedures
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- USNH Financial Services Policies and Procedures
- Introduction
- 01. Audit
- 02. Financial Accounting and Control - Table of Contents
- 02 - 002 Business Officer's Code of Ethics
- 02 - 020 Definition of a Banner Fund
- 02 - 021 USNH Fund Descriptions
- 02 - 022 General Coding Conventions
- 02 - 023 USNH Grant Fund Coding Conventions
- 02 - 024 Banner Fund Matrix
- 02 - 029 Deficit Fund Balances
- 02 - 030 Definition of a Banner Organization (ORGN) Code
- 02 - 031 Organization (ORGN) Level Structure
- 02 - 032 Organization (ORGN) Coding Conventions
- 02 - 036 Definition of a Banner Account (ACCT) Code
- 02 - 039 Account Coding Conventions
- 02 - 043 Inter-fund Transfers - Mandatory
- 02 - 044 Inter-Fund Transfers - Non-Mandatory
- 02 - 045 Definition of an ACTV Code
- 02 - 046 Activity (ACTV) Coding Conventions
- 02 - 048 Definition of Attributes in Banner
- 02 - 049 Coding Conventions for Attribute Types
- 02 - 050 Coding Guidelines for Attribute Values
- 02 - 052 Fund Related Attributes
- 02 - 053 Orgn Related Attributes
- 02 - 054 ACCT Related Attributes
- 02 - 060 Unallowable Costs per Uniform Guidance
- 02 - 065 Allocation of Centrally Funded Costs
- 02 - 070 Creating a New Service Center
- 02 - 071 Establishing a Service Center Billing Rate
- 02 - 072 Creating a New Recharge Center
- 02 - 073 Establish a Recharge Center Rate
- 02 - 210 Adequate Supporting Documentation
- 02-211 Financial Records Retention Periods
- 04. Assets and Liabilities
- 04 - 001 Petty Cash Funds
- 04 - 002 Imprest Checking Accounts
- 04 - 003 Change Funds
- 04 - 004 Preparation of Cash Fund Request
- 04 - 005 Preparation of Petty Cash Voucher
- 04 - 006 Preparation of Petty Cash Replenishment Request
- 04 - 008 Cash Advances (for travel and other purposes)
- 04 - 032 Uncollectible Accounts Receivable
- 04 - 110 Debt Derivatives Policy
- Exhibit A - Acceptable Collateral
- Exhibit B - Glossary of Terms
- 06. Purchasing
- 06 - 007 Competitive Bid Process (RFP)
- 06 - 008 What is a Purchase Order?
- 06 - 014 NAEB Code of Ethics
- 06 - 015 USNH Complaint Policy
- 06 - 020 Glossary/Definitions
- 06 - 021 USNH Tax Exemption
- 06 - 044DEF Definitions for W-9 and Business Classification Checklist
- 06 - 045 Instructions to Complete the USNH Substitute W-9
- 07. Travel
- 07 - 001 Introduction to Travel
- 07 - 002 Website for Travel References
- 07 - 004 Travel Expense Reimbursement
- 07 - 005 Air Travel, Domestic and Foreign
- 07 - 006 Lodging
- 07 - 007 Travel Meals
- 07 - 009 Personal Automobile Expenses
- 07 - 010 Vehicle Rental Expenses
- 07 - 013 Misc. Reimburseable Travel Expenses
- 07 - 13B Travel Policy Cheat Sheet
- 07 - 014 Non-Reimbursable Travel Expenses
- 07 - 015 Non-Employee Travel
- 07 - 117 Travel Pre-Approval/Advance
- 07 - 119 Travel Reimbursement
- 07 - 121 Travel Forms
- 08. Business Expenditures
- 08 - 001 Introduction to Business Expenditures
- 08 - 002 Advertising
- 08 - 003 Alcohol
- 08 - 004: Authorization for Certain Expenditures on Payment Vouchers
- 08 - 005 Portable Communication and Computing Devices
- 08 - 006 Contributions - Charitable and Political
- 08 - 007 Spousal Expenses
- 08 - 008 Awards, Gifts, and Prizes
- 08 - 008T Awards, Prizes, and Gift Table
- 08 - 009 Meals and Entertainment
- 08 - 010 Employee Transition Allowance
- 08 - 011 Honoraria
- 08 - 012 Apparel Benefits
- 08 - 015 Provision of Services to USNH Departments by Existing USNH Employees
- 08 - 016 Student Group Fundraising Activities
- 08 - 115 Lease Agreements
- 08 - 116 Subscription-based IT Agreements
- 09. USNH Purchasing Card Guides
- 09 - 010 USNH PCard Administrators
- 09 - 101 USNH PCard - Introduction
- 09 - 102 USNH PCard Roles and Responsibilities
- 09 - 103 Using a USNH PCard
- 09 - 104 Purchasing Card Violations and Consequences
- 09 - 105 Obtaining a Purchasing Card
- 09 - 108 Vehicle Rental/Insurance via PCard
- 09 - 109 PCard Transaction FOAPAL Corrections
- 09 - 110 Documentation and Record Retention
- 09 - 111 Disputed PCard Purchase Process
- 09 - 112 Lost or Stolen Cards
- 10. Revenue and Cash Receipts
- 11. Property, Plant and Equipment
- 11 - 002 Property and Plant Asset Capitalization
- 11 - 010 Maintaining an Equipment Inventory System
- 11 - 020 Acquisition of Equipment
- 11 - 020P Preparation of Furnished Equipment Form
- 11 - 021 Screening for Existing Equipment
- 11 - 022 Fabricated Equipment
- 11 - 022P Preparation of Fabricated Project Report Form
- 11 - 023 Tagging/Barcoding Equipment
- 11 - 023P Preparation of Off-Campus Location (OCL) Form (USNH-11-023F)
- 11 - 030 Disposal of Surplus Property
- 11 - 040 Inventory of Equipment
- 12. Contracting
- 12 - 001 Policy Statement: Authority to Sign Contracts
- 12 - 002 Contracting and Purchasing Delegations
- 12 - 003 USNH Signature Authority Guidelines
- 12 - 004 USNH Signature Authority Matrix
- 12 - 005 What is a Contract?
- 12 - 006 USNH Purchasing Contract Types
- 12 - 007 Non-Purchasing Contract Types
- 12 - 008 USNH Contract Types and Signature Requirements
- 12 - 009 Contract Review Checklist
- 12 - 010 Contract Guidance and Boilerplate Clauses
- Appendix - Table of Contents