Activity Code Coding Conventions
Activity codes assigned within Banner exist system-wide. In order to maintain consistency in coding while allowing for user flexibility, the first character of Activity denotes a campus using the coding of the first character of Org and the second character denotes a responsibility unit (a college, BSC, or other major administrative unit) using the second character of Org.
First character = Campus
Value
|
Campus
|
---|---|
U
|
University of New Hampshire - Durham (UNH) |
U
|
University of New Hampshire - Manchester (UNHM) |
U
|
University of New Hampshire - Law School (UNHL) |
F
|
University of New Hampshire - Foundation (UNHF) |
K
|
Keene State College (KSC) |
P
|
Plymouth State University (PSU) |
C
|
Granite State College (GSC) |
T
|
New Hampshire Public Broadcasting (NHPB) |
Y
|
Chancellor's Office (SYS) |
Second character:
For UNH:
Value
|
BSC Unit
|
---|---|
A
|
Academic Affairs |
B
|
College of Life Sciences and Agriculture |
C
|
College of Liberal Arts |
D
|
College of Engineering and Physical Sciences |
E
|
Whittemore School of Business |
F
|
College of Health and Human Services |
G
|
Central Administration |
H
|
UNH School of Law |
J
|
Student Affairs |
K
|
Computing and Information Systems |
L
|
Library |
M
|
UNH at Manchester |
Q
|
Business Affairs |
R
|
Research and Public Service |
S
|
Intercollegiate Athletics |
T
|
Facilities |
U
|
Institutional |
X
|
Cooperative Extension |
Z
|
Institute of Earth, Oceans and Space (EOS) |
For KSC:
Value
|
Department/Area
|
---|---|
A
|
Academic Affairs |
D
|
Financial Aid |
E
|
Executive |
F
|
Finance and Planning |
G
|
General Institutional |
H
|
Arts and Humanities |
J
|
Athletics |
L
|
Library |
P
|
Professional and Graduate Studies |
R
|
Student Affairs |
S
|
Sciences |
T
|
Physical Plant |
for PSU:
Values
|
Department
|
---|---|
A
|
Academic Affairs |
B
|
Administrative Services |
C
|
College Relations |
F
|
Financial Management |
G
|
General Institutional |
H
|
Intercollegiate Athletics |
I
|
Graduate Studies & Community Outreach |
P
|
President |
S
|
Student Affairs |
T
|
Student Activities Accounting |
The remaining 4 characters are user-defined.
Examples of the coding
Liberal Arts RC Unit, (UNH specific)
The Theater department wants to report its expense/revenue by production by date:
Value
|
Description
|
---|---|
UCTHP1
|
COLA BSC- Theater Production #1 |
UCTHP2
|
COLA BSC- Theater Production #2. etc. |
Athletics RC Unit (UNH specific)
The Athletic department wants to report all related expenses for each football game. The expenses can include transportation, meals, lodging, etc.
Value
|
Description
|
---|---|
USFBG1
|
Athletics BSC- Football game #1, travel to Hofstra |
USFBG2
|
Athletics BSC- Football game #2, travel to Delaware |
COLSA RC Unit (UNH specific)
The chair of Resource Economics wants to segregate travel budgets for the faculty members within the department.
Value
|
Description
|
---|---|
UBRET1
|
Professor X travel budget of $3,000 |
UBRET2
|
Professor Y travel budget of $3,000 |
UBRET3
|
Professor Z travel budget of $3,000 |
The official version of this information will only be maintained in an on-line web format. Any and all printed copies of this material are dated as of the print date. Please make certain to review the material on-line prior to placing reliance on a dated printed version.
- USNH Financial Services Policies and Procedures
- Introduction
- 01. Audit
- 02. Financial Accounting and Control - Table of Contents
- 02 - 002 Business Officer's Code of Ethics
- 02 - 020 Definition of a Banner Fund
- 02 - 021 USNH Fund Descriptions
- 02 - 022 General Coding Conventions
- 02 - 023 USNH Grant Fund Coding Conventions
- 02 - 024 Banner Fund Matrix
- 02 - 029 Deficit Fund Balances
- 02 - 030 Definition of a Banner Organization (ORGN) Code
- 02 - 031 Organization (ORGN) Level Structure
- 02 - 032 Organization (ORGN) Coding Conventions
- 02 - 036 Definition of a Banner Account (ACCT) Code
- 02 - 039 Account Coding Conventions
- 02 - 043 Inter-fund Transfers - Mandatory
- 02 - 044 Inter-Fund Transfers - Non-Mandatory
- 02 - 045 Definition of an ACTV Code
- 02 - 046 Activity (ACTV) Coding Conventions
- 02 - 048 Definition of Attributes in Banner
- 02 - 049 Coding Conventions for Attribute Types
- 02 - 050 Coding Guidelines for Attribute Values
- 02 - 052 Fund Related Attributes
- 02 - 053 Orgn Related Attributes
- 02 - 054 ACCT Related Attributes
- 02 - 060 Unallowable Costs per Uniform Guidance
- 02 - 065 Allocation of Centrally Funded Costs
- 02 - 070 Creating a New Service Center
- 02 - 071 Establishing a Service Center Billing Rate
- 02 - 072 Creating a New Recharge Center
- 02 - 073 Establish a Recharge Center Rate
- 02 - 210 Adequate Supporting Documentation
- 02-211 Financial Records Retention Periods
- 04. Assets and Liabilities
- 04 - 001 Petty Cash Funds
- 04 - 002 Imprest Checking Accounts
- 04 - 003 Change Funds
- 04 - 004 Preparation of Cash Fund Request
- 04 - 005 Preparation of Petty Cash Voucher
- 04 - 006 Preparation of Petty Cash Replenishment Request
- 04 - 008 Cash Advances (for travel and other purposes)
- 04 - 032 Uncollectible Accounts Receivable
- 04 - 110 Debt Derivatives Policy
- Exhibit A - Acceptable Collateral
- Exhibit B - Glossary of Terms
- 06. Purchasing
- 06 - 007 Competitive Bid Process (RFP)
- 06 - 008 What is a Purchase Order?
- 06 - 014 NAEB Code of Ethics
- 06 - 015 USNH Complaint Policy
- 06 - 020 Glossary/Definitions
- 06 - 021 USNH Tax Exemption
- 06 - 044DEF Definitions for W-9 and Business Classification Checklist
- 06 - 045 Instructions to Complete the USNH Substitute W-9
- 07. Travel
- 07 - 001 Introduction to Travel
- 07 - 002 Website for Travel References
- 07 - 004 Travel Expense Reimbursement
- 07 - 005 Air Travel, Domestic and Foreign
- 07 - 006 Lodging
- 07 - 007 Travel Meals
- 07 - 009 Personal Automobile Expenses
- 07 - 010 Vehicle Rental Expenses
- 07 - 013 Misc. Reimburseable Travel Expenses
- 07 - 13B Travel Policy Cheat Sheet
- 07 - 014 Non-Reimbursable Travel Expenses
- 07 - 015 Non-Employee Travel
- 07 - 117 Travel Pre-Approval/Advance
- 07 - 119 Travel Reimbursement
- 07 - 121 Travel Forms
- 08. Business Expenditures
- 08 - 001 Introduction to Business Expenditures
- 08 - 002 Advertising
- 08 - 003 Alcohol
- 08 - 004: Authorization for Certain Expenditures on Payment Vouchers
- 08 - 005 Portable Communication and Computing Devices
- 08 - 006 Contributions - Charitable and Political
- 08 - 007 Spousal Expenses
- 08 - 008 Awards, Gifts, and Prizes
- 08 - 008T Awards, Prizes, and Gift Table
- 08 - 009 Meals and Entertainment
- 08 - 010 Employee Transition Allowance
- 08 - 011 Honoraria
- 08 - 012 Apparel Benefits
- 08 - 015 Provision of Services to USNH Departments by Existing USNH Employees
- 08 - 016 Student Group Fundraising Activities
- 08 - 115 Lease Agreements
- 08 - 116 Subscription-based IT Agreements
- 09. USNH Purchasing Card Guides
- 09 - 010 USNH PCard Administrators
- 09 - 101 USNH PCard - Introduction
- 09 - 102 USNH PCard Roles and Responsibilities
- 09 - 103 Using a USNH PCard
- 09 - 104 Purchasing Card Violations and Consequences
- 09 - 105 Obtaining a Purchasing Card
- 09 - 108 Vehicle Rental/Insurance via PCard
- 09 - 109 PCard Transaction FOAPAL Corrections
- 09 - 110 Documentation and Record Retention
- 09 - 111 Disputed PCard Purchase Process
- 09 - 112 Lost or Stolen Cards
- 10. Revenue and Cash Receipts
- 11. Property, Plant and Equipment
- 11 - 002 Property and Plant Asset Capitalization
- 11 - 010 Maintaining an Equipment Inventory System
- 11 - 020 Acquisition of Equipment
- 11 - 020P Preparation of Furnished Equipment Form
- 11 - 021 Screening for Existing Equipment
- 11 - 022 Fabricated Equipment
- 11 - 022P Preparation of Fabricated Project Report Form
- 11 - 023 Tagging/Barcoding Equipment
- 11 - 023P Preparation of Off-Campus Location (OCL) Form (USNH-11-023F)
- 11 - 030 Disposal of Surplus Property
- 11 - 040 Inventory of Equipment
- 12. Contracting
- 12 - 001 Policy Statement: Authority to Sign Contracts
- 12 - 002 Contracting and Purchasing Delegations
- 12 - 003 USNH Signature Authority Guidelines
- 12 - 004 USNH Signature Authority Matrix
- 12 - 005 What is a Contract?
- 12 - 006 USNH Purchasing Contract Types
- 12 - 007 Non-Purchasing Contract Types
- 12 - 008 USNH Contract Types and Signature Requirements
- 12 - 009 Contract Review Checklist
- 12 - 010 Contract Guidance and Boilerplate Clauses
- Appendix - Table of Contents