USNH Financial Services Forms Proc Reference Form Number Last Update Description 04-004 USNH-F44 07/01/2011 Cash Fund Request - Form 07/01/2011 Cash Fund Request - Instructions 04-005 USNH-F45 04/01/2012 Petty Cash Voucher - Form 04/01/2012 Petty Cash Voucher - Instructions 04-005 USNH-F45A 04/01/2012 Multi-line Petty Cash Voucher - Form 04/01/2012 Multi-line Petty Cash Voucher - Instructions 04-006 USNH-F46 04/01/2012 Petty Cash Replenishment - Form 04/01/2012 Petty Cash Replenishment - Instructions 07-117 USNH07-117X 07/01/2011 USNH Travel Pre-Approval/Advance Form - Excel 07-119 USNH07-119X 01/25/2023 USNH Personal Reimbursement Form - Excel 07-119 USNH07-119LR Lost-Document Receipt Form - PDF 08-010 USNH08-010F 06/01/2006 USNH Transition Allowance Promissory Note 08-010 USNH08-010F2 06/01/2006 USNH Transition Allowance Promissory Note (Optional) 08-011 USNH08-011F 07/01/2011 USNH Request for Honorarium Payment 09-111 USNH09-111F 09/17/2015 USNH PCard Dispute Form 09-105 USNH09-105F 01/13/2016 USNH PCard Application Form 11-010 USNH11-010F 11/01/2012 Equipment Location Form 11-020 USNH11-020F 11/01/2012 Externally Furnished Equipment Form 11-022 USNH11-022F 11/01/2012 Fabrication Project Report 11-023 USNH11-023F 11/01/2012 Off Campus Location (OCL) Form Outline USNH Financial Services Policies and ProceduresIntroduction Introduction from Management 01. Audit 02. Financial Accounting and Control - Table of Contents 02 - 002 Business Officer's Code of Ethics 02 - 020 Definition of a Banner Fund 02 - 021 USNH Fund Descriptions 02 - 022 General Coding Conventions 02 - 023 USNH Grant Fund Coding Conventions 02 - 024 Banner Fund Matrix 02 - 029 Deficit Fund Balances 02 - 030 Definition of a Banner Organization (ORGN) Code 02 - 031 Organization (ORGN) Level Structure 02 - 032 Organization (ORGN) Coding Conventions 02 - 036 Definition of a Banner Account (ACCT) Code 02 - 039 Account Coding Conventions 02 - 043 Inter-fund Transfers - Mandatory 02 - 044 Inter-Fund Transfers - Non-Mandatory 02 - 045 Definition of an ACTV Code 02 - 046 Activity (ACTV) Coding Conventions 02 - 048 Definition of Attributes in Banner 02 - 049 Coding Conventions for Attribute Types 02 - 050 Coding Guidelines for Attribute Values 02 - 052 Fund Related Attributes 02 - 053 Orgn Related Attributes 02 - 054 ACCT Related Attributes 02 - 060 Unallowable Costs per Uniform Guidance 02 - 065 Allocation of Centrally Funded Costs 02 - 070 Creating a New Service Center 02 - 071 Establishing a Service Center Billing Rate 02 - 072 Creating a New Recharge Center 02 - 073 Establish a Recharge Center Rate 02 - 210 Adequate Supporting Documentation 02-211 Financial Records Retention Periods 04. Assets and Liabilities04 - 001 Petty Cash Funds 04 - 002 Imprest Checking Accounts 04 - 003 Change Funds 04 - 004 Preparation of Cash Fund Request 04 - 005 Preparation of Petty Cash Voucher 04 - 006 Preparation of Petty Cash Replenishment Request 04 - 008 Cash Advances (for travel and other purposes) 04 - 032 Uncollectible Accounts Receivable 04 - 110 Debt Derivatives Policy Exhibit A - Acceptable Collateral Exhibit B - Glossary of Terms 06. Purchasing06 - 007 Competitive Bid Process (RFP) 06 - 008 What is a Purchase Order? 06 - 014 NAEB Code of Ethics 06 - 015 USNH Complaint Policy 06 - 020 Glossary/Definitions 06 - 021 USNH Tax Exemption 06 - 044DEF Definitions for W-9 and Business Classification Checklist 06 - 045 Instructions to Complete the USNH Substitute W-9 07. Travel07 - 001 Introduction to Travel 07 - 002 Website for Travel References 07 - 004 Travel Expense Reimbursement 07 - 005 Air Travel, Domestic and Foreign 07 - 006 Lodging 07 - 007 Travel Meals 07 - 009 Personal Automobile Expenses 07 - 010 Vehicle Rental Expenses 07 - 013 Misc. Reimburseable Travel Expenses 07 - 13B Travel Policy Cheat Sheet 07 - 014 Non-Reimbursable Travel Expenses 07 - 015 Non-Employee Travel 07 - 117 Travel Pre-Approval/Advance 07 - 119 Travel Reimbursement 07 - 121 Travel Forms 08. Business Expenditures08 - 001 Introduction to Business Expenditures 08 - 002 Advertising 08 - 003 Alcohol 08 - 004: Authorization for Certain Expenditures on Payment Vouchers 08 - 005 Portable Communication and Computing Devices 08 - 006 Contributions - Charitable and Political 08 - 007 Spousal Expenses 08 - 008 Awards, Gifts, and Prizes 08 - 008T Awards, Prizes, and Gift Table 08 - 009 Meals and Entertainment 08 - 010 Employee Transition Allowance 08 - 011 Honoraria 08 - 012 Apparel Benefits 08 - 015 Provision of Services to USNH Departments by Existing USNH Employees 08 - 016 Student Group Fundraising Activities 08 - 115 Lease Agreements 08 - 116 Subscription-based IT Agreements 09. USNH Purchasing Card Guides09 - 010 USNH PCard Administrators 09 - 101 USNH PCard - Introduction 09 - 102 USNH PCard Roles and Responsibilities 09 - 103 Using a USNH PCard 09 - 104 Purchasing Card Violations and Consequences 09 - 105 Obtaining a Purchasing Card 09 - 108 Vehicle Rental/Insurance via PCard 09 - 109 PCard Transaction FOAPAL Corrections 09 - 110 Documentation and Record Retention 09 - 111 Disputed PCard Purchase Process 09 - 112 Lost or Stolen Cards 10. Revenue and Cash Receipts10 - 001 Revenue Accounting 10 - 002 Billing for Goods Sold or Services Rendered 10 - 004 Accepting and Depositing of Cash and Checks 10 - 005 Check Deposit Procedures 10 - 006 Cash Receipts Security and Controls Procedure 10 - 010 USNH Payment Card Data Security 10 - 052 Restricted Gift Accounts 11. Property, Plant and Equipment11 - 002 Property and Plant Asset Capitalization 11 - 010 Maintaining an Equipment Inventory System 11 - 020 Acquisition of Equipment 11 - 020P Preparation of Furnished Equipment Form 11 - 021 Screening for Existing Equipment 11 - 022 Fabricated Equipment 11 - 022P Preparation of Fabricated Project Report Form 11 - 023 Tagging/Barcoding Equipment 11 - 023P Preparation of Off-Campus Location (OCL) Form (USNH-11-023F) 11 - 030 Disposal of Surplus Property 11 - 040 Inventory of Equipment 12. Contracting12 - 001 Policy Statement: Authority to Sign Contracts 12 - 002 Contracting and Purchasing Delegations 12 - 003 USNH Signature Authority Guidelines 12 - 004 USNH Signature Authority Matrix 12 - 005 What is a Contract? 12 - 006 USNH Purchasing Contract Types 12 - 007 Non-Purchasing Contract Types 12 - 008 USNH Contract Types and Signature Requirements 12 - 009 Contract Review Checklist 12 - 010 Contract Guidance and Boilerplate Clauses Appendix - Table of ContentsAppendix - 00A USNH Forms Appendix - F Fund Related Attributes Values for Fund Related Attributes Appendix - G ORGN Attribute Type Values Appendix - H Account Code Attribute Type Values ‹ Appendix - Table of Contents up Appendix - F Fund Related Attributes Values for Fund Related Attributes ›