C. Policy/Guidelines on Spousal/Partner Expenses

(Note: OLPM sections on this page may be cited following the format of, for example, "UNH.IV.C.1.1". These policies may be amended at any time, do not constitute an employment contract, and are provided here only for ease of reference and without any warranty of accuracy. See OLPM Main Menu for details.)

1.   This policy is intended to supplement and be consistent with USNH Financial and Administrative Procedure 8-007 which stipulates that expenses for spouses, partners, and families of USNH employees are generally not paid or reimbursed by USNH unless there is a "compelling business reason," the expense is reasonable and prudent, and prior written approval has been obtained from the campus CFO.

2.   UNH Defines a "compelling business reason" for spousal/partner reimbursement to encompass:

2.1   Official University events (held on or off campus) designed to honor one or more UNH employees on the occasion of a service milestone, retirement, promotion, or special award. In such cases, the costs associated with the spouse(s)/partner(s) of the invitee(s)/honoree(s) would be a legitimate University expense. An official event is one hosted by a person who is in a supervisory capacity relative to the invitee(s)/honoree(s).

2.2   Meals customarily associated with recruitment efforts where finalists are accompanied by their spouses/partners in the final stages of the process.

2.3   Travel and meals associated with advancement/alumni relations activities where the spouse/partner of the UNH employee is expected to perform as a co-host.

2.4   Travel and meals associated with a professional meeting that a UNH employee must attend and where the spouse/partner has an independent role on the meeting agenda. In this case, the spouse/partner should submit a separate travel expense report.

2.5   Meals hosted by the President for the purpose of advancement and alumni relations, town-gown relations, USNH relations, government relations, and/or faculty/staff/student morale.

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