Student Employees

Below are information and forms you may need as a student employee working at the campuses of USNH.

State Income Tax Withholding Forms and Information

USNH is now withholding state income taxes for residents of the following states: Connecticut, Maine, Massachusetts, New York (starting 1/1/2019), Rhode Island and Vermont. State income tax withholding should be based on the state in which you are considered a resident for income tax purposes. Please see  below for State forms and instructions for utilizing WISE to set up and update State income tax deductions.

State income tax withholding should be based on the state in which you are considered a resident for income tax purposes.  If you are unsure about which state this is, you should talk to your parents and/or consult a personal tax advisor.

Whenever you establish or end your residence in any of these states, or if your address in WISE is incorrect, it is your responsibility to notify your campus Human Resources/Payroll office and provide the appropriate completed state income tax withholding authorization form. Please log into WISE (https://wise.unh.edu) and confirm/update your address information. Please note, if your Postal Mailing address is just a PO Box, a residence address must be provided.

Updating your address information in WISE will not automatically start nor end withholding of state income taxes. If you have not already done so, please complete the appropriate withholding form for your state of residency and return it to your campus Payroll office for processing. If we do not receive a valid withholding authorization form, we will set up a state income tax withholding deduction based on the residency information we have on file, at the rate required by each state (see below).

Instructions to Set Up and Update State Income Tax Deductions in WISE

State Form/Information If you do not return the form,
Connecticut Employee's Withholding Certificate - Form CT‐W4 Connecticut state income taxes will be withheld at a flat rate of 6.99% with no allowance for exemptions
Maine Employee’s Withholding Allowance Certificate - Form W‐4ME Maine state income tax withholding will be calculated based on a filing status of single, with zero exemptions
Massachusetts Employee’s Withholding Exemption Certificate - Form M‐4 Massachusetts state income tax withholding will be calculated using the same filing status and number of exemptions as your Federal income tax withholding
New York Employee's Withholding Allowance Certificate - Form IT-2104 New York state income tax withholding will be calculated using the same filing status and number of exemptions as your Federal income tax withholding
New York Exemption from Withholding Certificate - Form IT-2104-E New York state income tax withholding will be calculated using the same filing status and number of exemptions as your Federal income tax withholding
State of Rhode Island and Providence Plantations Employee’s Withholding Allowance Certificate - Form RI W‐4 Rhode Island state income tax withholding will be calculated using the same filing status and number of exemptions as your Federal income tax withholding
Vermont Employee’s Withholding Allowance Certificate - Form W‐4VT Vermont state income tax withholding will be calculated using the same filing status and number of exemptions as your Federal income tax withholding. Any additional withholding amounts for Federal purposes will be multiplied by 24% and that amount will be considered additional withholding for Vermont purposes.

Travel Reimbursement Information and Forms

USNH Travel Policy 07.

Travel Forms (Pre-Approval Advance Form/Personal Reimbursement Form/Lost Receipt Form) - Policy 7-121

Mileage Chart