University System of New Hampshire

II. Academic Policies

 

Table of Contents

UNH University of New Hampshire :: II. Academic Policies

A. Constitution of the Faculty Senate

1. Preamble
2. Purpose
3. Membership
4. Referral of Fundamental Issues to the Faculty
5. Implementation of Legislation
6. Officers of the Faculty Senate
7. Committees
8. Faculty Senate Bylaws and Rules
9. Amendments to the Constitution
10. Matters Pertaining to Collective Bargaining
11. Meetings Open to Faculty
12. Coordination with Students, Administration, and Staff
13. Evaluation and Reconsideration of the Faculty Senate

B. Bylaws of the Faculty Senate

1. Elections
2. Membership of Committees
3. Meetings
4. Definition of Faculty Senate Members
5. Faculty Senate Standing Committees and Corresponding Administrators

C. Misconduct in Scholarly Activity

1. Introduction and Guiding Principles
2. Definitions
3. Scope and Applicability
4. Requirements for Findings of Scholarly Misconduct
5. Evidentiary Standards
6. Rights and Responsibilities
7. Policy Statement
8. Process
9. Reporting
10. Records and Evidence
11. Stage One Investigation
12. Stage Two Investigation and Determination
13. Administration of Sanction(s)
14. Grievance Procedures

D. Financial Conflict of Interest in Research [ Changed. See UNH VIII.E ]
E. Use of Human Subjects in Research [ Changed. See UNH VIII.F ]
F. Care and Use of Animals [ Changed. See UNH VIII.G ]

M. University Institutes

1. Criteria and Approval Process
2. Approval Process

N. Interdisciplinary Schools

1. Background and Rationale
2. Essential Characteristics of a School
3. Governance Structures and Process

A. Constitution of the Faculty Senate

(Note: OLPM sections on this page may be cited following the format of, for example, "UNH.II.A.1.1.1". These policies may be amended at any time, do not constitute an employment contract, and are provided here only for ease of reference and without any warranty of accuracy. See OLPM Main Menu for details.)

1.  Preamble

1.1   The Faculty Role in University Shared Governance

1.1.1   The principle of shared governance in universities is long established by tradition and was formalized in the 1966 Joint Statement on Government of Colleges and Universities (jointly formulated by the American Association of University Professors, the American Council on Education, and the Association of Governing Boards of Universities and Colleges). The Joint Statement affirms that the academic institution is a "joint effort," requiring communication and consultation among all constituencies, and addresses the distinctive responsibilities of trustees, administration, faculty, staff, and students in university governance.

1.1.2   The distinctive responsibility of the faculty is the academic mission of the university. In particular, the joint statement asserts that, "The faculty has primary responsibility for such fundamental areas as curriculum, subject matter and methods of instruction, research, faculty status, and those aspects of student life which relate to the educational process. On these matters the power of review or final decision lodged in the governing board or delegated by it to the president should be exercised adversely only in exceptional circumstances and for reasons communicated to the faculty."

1.1.3   This constitution provides for the faculty to exercise this responsibility through an elected Faculty Senate. This Faculty Senate is designed to work in close communication and collaboration with the Board of Trustees, executive officers and the Council of Deans, the PAT and Operating Staff Councils, and the Student Senate, each of which have their own distinctive responsibilities as well as overlapping areas of concern.

2.   Purpose

2.1   The Faculty Senate will be the legislative body that reviews and develops policies concerned with the academic mission of the university.

3.   Membership

3.1   Each academic department shall elect one member to the Faculty Senate for a two-year term. Departments with more than 20 tenure-track faculty shall elect two senators. For purposes of Faculty Senate membership, the Library, the Thompson School, and UNH-Manchester divisions shall be treated in the same way as departments. (See Bylaw 4). Elections shall be by an approval ballot in which every tenure-track member of the department is nominated and in which faculty members can vote for as many candidates as they wish. Only tenure-track faculty may vote. The Faculty Senate shall supervise the elections.

4.   Referral of fundamental issues to the faculty

4.1   Faculty referendum on senate actions. Any motion or resolution acted upon by the Faculty Senate is subject to a referendum by the faculty of the University of New Hampshire. Any issue may go to referendum upon petition of at least twenty percent of the tenure-track faculty, provided that such petition is made within 45 days of the senate action in question (excluding vacations). The petition shall be delivered to the chair of the senate. The senate chair shall cause transcripts of all relevant senate discussion of the issue to be distributed to all faculty. The chair will arrange for a vote of the faculty by ballot. Faculty members will have not less than two weeks and not more than four weeks to consider the issue and complete ballots. The majority vote shall be binding provided that at least fifty percent of the faculty submit ballots. In the event of a participation rate of less than fifty percent or a tie vote, the original senate action shall stand.

5.   Implementation of legislation

5.1   Faculty Senate legislation will be developed in consultation with the appropriate Dean(s), the appropriate Vice President(s) and the President. The Deans will implement the legislation, in consultation with the Faculty Senate. The Faculty Senate, through the appropriate Faculty Senate committees, will be informed by the university administration in a timely manner, of the disposition of the legislation passed by the Faculty Senate.

6.   Officers of the Faculty Senate

6.1   In May of each year, the outgoing Faculty Senate chair will conduct an election, by the members of the Faculty Senate for the following academic year, for a chair, a vice chair, and three at-large members of the Agenda Committee for one-year terms. A slate of candidates will be presented by the out-going Agenda Committee two weeks before the election. Additional candidates may be nominated from the floor.

Should a vacancy occur during the ensuing academic year, candidates for the replacement position shall be presented to the Faculty Senate by the Agenda Committee. Additional candidates may be nominated from the floor. The Faculty Senate shall elect a replacement by majority vote, with the winner needing more than half the votes of those senators present and voting. If no candidate receives a majority of the votes, a run-off election of the two candidates who received the most votes will be held. A vacancy results from a senator leaving the university or voluntarily resigning due to illness or other personal reasons. A senator who is absent due to work to rule and has not resigned is still a member.

6.2   The Faculty Senate chair may select a parliamentarian either from within or from outside the Faculty Senate. The Provost's Office will provide funds for a program assistant, to assist the officers of the Faculty Senate in carrying out business of the Faculty Senate.

7.   Committees

7.1   Agenda Committee. An Agenda Committee of five members, including the Faculty Senate chair, vice chair and three at-large members, shall set the Faculty Senate agenda and be responsible for the operations of the Faculty Senate. In addition to these five members, the previous senate chair shall serve as an ex officio member of the Agenda Committee if possible. In the event that the previous senate chair cannot serve, the Agenda Committee may select a replacement.

7.2   Standing Committees. The Faculty Senate will have six standing committees, each comprised solely of Faculty Senators. Each committee will meet regularly with the corresponding administrators (see Bylaw 5) to advise and consult on policy and to design and implement Faculty Senate legislation. Committees will invite additional members of the university community or others to consult with them as appropriate.

7.2.1   The Academic Affairs Committee will concern itself with the University's instructional programs and academic support, including computer and information services and university advising programs.

7.2.2   The Finance and Administration Committee will concern itself with the financial affairs of the University, including establishing priorities and allocating funds within the budget.

7.2.3   The Student Affairs Committee will concern itself with student services and non-academic student programs, including athletics.

7.2.4   The Research and Public Service Committee will concern itself with the University's research and public service programs.

7.2.5   The Campus Planning Committee will concern itself with space allocation, facilities, and physical plant planning.

7.2.6   The Library Committee will concern itself with matters pertaining to the university's library and its operation.

7.3   The Professional Standards Committee

7.3.1   The Professional Standards Committee will concern itself with matters affecting the welfare of the faculty including academic freedom, promotion, tenure, workload assignments, faculty personnel policy, and professional ethics. This committee has a role established by the collective bargaining agreement relating to termination or severe sanctions placed on faculty members. The Professional Standards Committee will be elected by bargaining-unit faculty by approval ballots in Liberal Arts, Engineering and Physical Sciences, Life Sciences and Agriculture, Business and Economics, Health and Human Services, UNH-Manchester, and the library. All tenured faculty members will automatically be the nominees on their respective ballots. The Faculty Senate will supervise this election. The Professional Standards Committee will have seven directly elected members, one from each of the following: CEPS, COLSA, LA, SHHS, WSBE, UNH-Manchester and the library. In addition the vice chair of the Faculty Senate will be the eighth member and the chair of the committee.

7.4   Other Faculty Senate Committees

7.4.1   The Faculty Senate may establish whatever other committees it deems appropriate, as needed, such as the University Curriculum and Academic Policies Committee (UCAPC).

8.   Faculty Senate Bylaws and Rules

8.1   The Faculty Senate will establish its own bylaws and rules by majority vote.

9.   Amendments to the Constitution

9.1   Amendments to the Constitution will require a two-thirds vote of the Faculty Senate. Amendments will be introduced to the Faculty Senate at least two weeks before the vote.

10.   Matters pertaining to collective bargaining

10.1   Collective bargaining issues may be discussed, but no official action may be taken.

11.   Meetings Open to faculty

11.1   The meetings of the Faculty Senate will be open to all tenure-track faculty. Others may be present only on invitation of the Agenda Committee. Anyone may be recognized to make a presentation at a Faculty Senate meeting, but only senators may propose motions or vote.

12.   Coordination with Students, Administration, and Staff

12.1   The Faculty Senate is committed to working closely with other university governing bodies, including the Board of Trustees, the President's Cabinet, the Student Senate, the PAT Council, and the Operating Staff Council.

13.   Evaluation and Reconsideration of the Faculty Senate

13.1   Five years after the enactment of this constitution, the chair of the Faculty Senate shall organize a referendum to determine whether the faculty are satisfied with the Faculty Senate as constituted by this document and any subsequent amendments.

B. Bylaws of the Faculty Senate

(Note: OLPM sections on this page may be cited following the format of, for example, "UNH.II.B.1.1". These policies may be amended at any time, do not constitute an employment contract, and are provided here only for ease of reference and without any warranty of accuracy. See OLPM Main Menu for details.)

1.   Elections

1.1   Half of the senators will be elected each year. The senate assistant will prepare ballots for those departments electing senators in a given year, with every tenure-track faculty member of those departments appearing on the ballot.

1.2   Departmental ballots will be sent to faculty members directly by the senate assistant during the first week of March. Ballots must be returned to the senate assistant by March 31.

1.3   A plurality of votes from the department will be sufficient for election. In the case of a tie, a run-off election will be held between April 1 and April 20.

2.   Membership of Committees

2.1   Standing Committees: In the summer of each year the Agenda Committee will appoint members to committees, after receiving indications of committee preferences. Should a vacancy occur on any committee during the ensuing academic year, the Agenda Committee may appoint a replacement. A vacancy results from a senator leaving the university or voluntarily resigning due to illness or other personal reasons. A senator who is absent due to work to rule and has not resigned is still a member. The Agenda Committee will appoint a chair to each of the standing committees.

2.2   Joint Committees: The Agenda Committee and the Faculty Senate will coordinate appointments and elections of faculty to all university-wide joint committees of faculty, administration and students, such as the ROTC Board of Governors, the MUB Board of Governors, the Affirmative Action Committee, the Instructional Technology Committee, and the Athletic Advisory Committee.

2.3   Professional Standards Committee: Members will be elected for two-year terms with half elected each year. The senate assistant will prepare ballots for those units electing members, with every tenured faculty member in the unit appearing on the ballot. The same procedure as in (1.B) and (1.C) will be followed.

3.   Meetings

3.1   The Agenda Committee will meet at least once a month during the academic year. The committee will call meetings of the full senate whenever agenda items arise, but normally at least once a month. Standing committees will converse regularly with the Agenda Committee about prospective agenda items.

3.2   The senate will have a regular meeting in September to discuss the future year's work and a regular meeting in May to organize the new senate.

3.3   A quorum must be present for the legal transaction of business, and a quorum will consist of a majority of the voting members. Voting members are defined as all faculty senators who have been elected by eligible departments. Departments that choose not to elect a senator are therefore not counted. A senator may designate another member of her/his department to act as proxy. If two small departments agree to share a senator, they may be represented by one senator with one vote. A proxy for the senator for the combined departments may be chosen from those combined departments. No senator or proxy may have more than one vote.

4.   Definition of Faculty Senate Members

4.1   For purposes of Faculty Senate membership, the following academic departments are eligible to elect senate members. The Agenda Committee is responsible for monitoring this list annually.

  • Accounting & Finance
  • Animal & Nutritional Science
  • Anthropology
  • Art & Art History
  • Biochemistry & Molecular Biology
  • Chemical Engineering
  • Chemistry
  • Civil Engineering
  • Communication Disorders
  • Communication
  • Computer Science
  • Decision Sciences
  • Earth Sciences
  • Economics
  • Education
  • Electrical Engineering
  • English
  • Family Studies
  • Geography
  • Health Management & Policy
  • History
  • Hospitality Management
  • Kinesiology
  • Languages, Literatures & Cultures
  • Management
  • Marketing
  • Mathematics
  • Mechanical Engineering
  • Microbiology
  • Music
  • Natural Resources
  • Nursing
  • Occupational Therapy
  • Philosophy
  • Physics
  • Plant Biology
  • Political Science
  • Psychology
  • Recreation Management & Policy
  • Resource Economics & Development
  • Social Work
  • Sociology
  • Theater & Dance
  • Zoology
  • Library
  • Thompson School
  • UNHM, Humanities
  • UNHM, Sciences

5.   Faculty Senate Standing Committees and Corresponding Administrators

  • Academic Affairs: Provost/Vice President for Academic Affairs, Dean's Council
  • Finance & Administration: Vice President for Finance and Administration
  • Student Affairs: Vice President for Student Affairs
  • Research & Public Service: Vice President for Research and Public Service
  • Campus Planning: Associate Vice President for Campus Planning & Real Property Management & Campus Planner
  • Library: University Librarian

C. Misconduct in Scholarly Activity

(Note: OLPM sections on this page may be cited following the format of, for example, "UNH.II.C.1.1". These policies may be amended at any time, do not constitute an employment contract, and are provided here only for ease of reference and without any warranty of accuracy. See OLPM Main Menu for details.)


1.   Introduction and Guiding Principles

1.1   One of the University of New Hampshire's (UNH) primary missions is to support the creation and dissemination of knowledge. The UNH community must hold itself accountable for the conduct of any scholarly activity undertaken in fulfillment of this mission. In particular, all members of the community are expected to exercise appropriate supervision of themselves and those under their direction so as to ensure the integrity of the scholarly process. The UNH community's obligations in this regard should be seen as part of higher education's responsibility to promote and sustain public confidence in the value of scholarly inquiry. Several key principles inform the policy and procedures set forth below.

1.2   First, the reputation of UNH and the reputations of its scholars are equally vital to the health of UNH; and actions that might jeopardize this health should not be tolerated.

1.3   Second, in the event of an allegation of scholarly misconduct, the confidentiality of all parties involved should be maintained to an extent consistent with UNH's obligations to inform the scholarly community in a timely way and, if such is the case, any sponsoring agency.

1.4   Third, each party involved should have an equal chance to present its case; in particular, the subject of any allegation of scholarly misconduct should have the opportunity to respond to the complainant's allegations during the proceedings.

1.5   Fourth, decisions and actions taken during the proceedings should be based on the best and most accurate information and evidence available, and vigorous effort should be made to obtain such material consistent with the concerns for confidentiality engendered in this policy.

1.6   Fifth, all information and evidence gathered, including oral and/or written testimony, should be subjected to the impartial judgment of individuals possessing the relevant expertise, with the "preponderance of the evidence standard" applied as the measure of proof during an investigation.

2.   Definitions

2.1   Allegation: Any written or oral statement or other indication of possible scholarly misconduct made to a UNH official and identified as a possible allegation of scholarly misconduct.

2.2   Complainant: A person who makes an allegation of scholarly misconduct.

2.3   Conflict of interest: The real or apparent interference of one person's interests with the interests of another person, where potential bias may occur due to prior or existing personal or professional relationships, including financial connections. Members of an investigation team are not deemed to have a conflict of interest solely because of their role at UNH and the relationship that such role creates with the respondent or the complainant (e.g., a college Dean is not deemed to have a conflict merely because he/she is the Dean of the college of a respondent who is a faculty member).  Examples of problem situations include having: 

2.3.1   A family relationship with the respondent or complainant; 

2.3.2   A professional relationship with the respondent or complainant, e.g., as a consultant or collaborator on the work in which scholarly misconduct has been alleged; 

2.3.3   A known personal relationship with the respondent or complainant, either as close friends or open antagonists; or

2.3.4   Having collaborated recently on a project related to the work in which scholarly misconduct has been alleged. 

2.3.5   If there is a question as to whether or not a conflict of interest exists, the Deciding Official should be consulted.

2.4   Deciding Official: The UNH official who makes final determinations on allegations of scholarly misconduct and any responsive institutional actions.  This person is the Senior Vice Provost for Research (SVPR).  If the SVPR is considering recusing herself/himself for conflict of interest or other reasons, the Deciding Official will be the UNH Provost.

2.5   Fabrication: Making up data or results and recording or reporting them.1

2.6   Falsification:  Manipulating research materials, equipment, or processes, or changing or omitting data or results such that the research is not accurately represented in the research record.2

2.7   Good faith allegation: An allegation made with the honest belief that scholarly misconduct may have occurred. An allegation is not in good faith if it is made with reckless disregard for or willful ignorance of facts that would disprove the allegation.

2.8   Misconduct:

2.8.1   Fabrication, falsification, or plagiarism in proposing, performing, or reviewing scholarly activities, or in reporting results from scholarly activities; or

2.8.2   Retaliation of any kind against a person who has brought forth an allegation of scholarly misconduct or who has provided information about a suspected case of scholarly misconduct because of their participation in the processes articulated in this policy.

2.8.3   This definition is consistent with that used by federal funding agencies such as the National Science Foundation (NSF) and the Public Health Service (PHS).  Examples of scholarly misconduct include, but are not limited to:

2.8.3.1   Misappropriation of the ideas of others, including the unethical use of privileged and/or confidential information;

2.8.3.2   Misrepresentation of the results of scholarly activity or scholarly credentials; and

2.8.3.3   Lack of appropriate attribution of sources in scholarly products.

2.8.4   Scholarly misconduct does not include honest error or differences in interpretations or judgments with respect to scholarly issues that are inherent in the scientific and creative process. Furthermore, this definition should not be construed to stifle academic freedom.

2.9   ORI: The Office of Research Integrity, the office within the U.S. Department of Health and Human Services (DHHS) that is responsible for the scientific misconduct and research integrity activities of the U.S. Public Health Service.

2.10   PHS: The Public Health Service of the U.S. Department of Health and Human Services, and any components of the PHS to which the authority involved may be delegated, including the National Institutes of Health (NIH).

2.11   Plagiarism:  The appropriation of another person's ideas, processes, results, or words without giving appropriate credit.3

2.12   PHS regulation: The Public Health Service regulation establishing standards for institutional investigations into allegations of scientific misconduct, which is set forth at 42 C.F.R. Part 50, Subpart A, entitled "Responsibility of PHS Awardee and Applicant Institutions for Dealing With and Reporting Possible Misconduct in Science."

2.13   PHS support: PHS grants, contracts, or cooperative agreements or applications thereof.

2.14   Preponderance of the evidence: The quantity and quality of evidence which, when fairly considered, produces the stronger impression, and has the greater weight, and is more convincing as to its truth than the evidence in opposition. Note: This standard of proof is consistent with that applied by federal funding agencies such as NSF.

2.15   Research Integrity Officer (RIO): The UNH official responsible for assessing allegations of scholarly misconduct, determining when such allegations warrant a stage one investigation, and for overseeing investigations.  This person is the Director of Research Integrity Services or his/her designee.

2.16   Research record: Any data, document, computer file, computer diskette, or any other written or non-written account or object that reasonably may be expected to provide evidence or information regarding the proposed, conducted, or reported research that constitutes the subject of an allegation of scholarly misconduct. A research record includes, but is not limited to, grant or contract applications, whether funded or unfunded; grant or contract progress and other reports; laboratory notebooks; notes; correspondence; videos; photographs; X-ray film; slides; biological materials; computer files and printouts; manuscripts and publications; equipment use logs; laboratory procurement records; animal facility records; human and animal subject protocols; consent forms; medical charts; and patient research files.

2.17   Respondent: The person against whom an allegation of scholarly misconduct is directed or the person whose actions are the subject of a stage one or a stage two investigation. There can be more than one respondent in any charge of scholarly misconduct.

2.18   Retaliation: Any action that adversely affects the employment or other institutional status of an individual that is taken by UNH or an employee because the individual has in good faith, made an allegation of scholarly misconduct or of inadequate institutional response thereto or has cooperated in good faith with an investigation of such allegation.  Retaliation does not include action taken for reasons other than the impacted individual’s participation in the procedures articulated by this policy.

2.19   Scholarly activity: Includes, but is not limited to, laboratory and field research, educational innovation projects, theoretical investigations, observational studies, experimentation, research and scholarship in the humanities and artistic and other forms of creative expression.

2.20   Stage one investigation:  Gathering information and initial fact-finding to determine whether an allegation or apparent instance of scholarly misconduct warrants a stage two investigation.

2.21   Stage two investigation: The formal examination and evaluation of all relevant facts to determine if scholarly misconduct has occurred, and, if so, to determine the responsible person and the seriousness of the scholarly misconduct.

3.   Scope and Applicability

3.1   This document sets forth the UNH policy on Misconduct in Scholarly Activity and details the process for dealing with an allegation of such misconduct. The policy applies to all UNH faculty, staff, and graduate students, and to UNH undergraduate students with respect to scholarly activities that are part of federally-funded research projects. Furthermore, for UNH faculty, staff, and graduate students, this document does not distinguish between funded and unfunded efforts, except where it reflects specific requirements of a sponsoring agency, for example the notification of an agency that an investigation of an allegation of scholarly misconduct has commenced. The Office of the Senior Vice Provost for Research (OSVPR) shall be responsible for administration of this policy and its procedures. Changes in the policy must be approved by the UNH President.

3.2   Misconduct in scholarly activity (hereinafter referred to as "scholarly misconduct") is a specific instance of impropriety within the broader domain of personal and professional conduct. Allegations of misconduct outside the scope of this policy should be directed to the cognizant chair, dean, director, vice president, or other UNH official. The process of investigation and reporting obligations may differ from those required for cases covered under this policy.

3.2.1   Allegations of plagiarism  made against undergraduate or graduate students are not intended to be covered by this policy with respect to their completion of normal course assignments to the extent those assignments do not entail published work. Such cases are subject to the policies of the Office of the Vice President for Student and Academic Services with respect to student conduct, as outlined in the "Student Handbook on Rights, Rules, and Responsibilities."

3.2.2   Graduate student research, including master’s theses, capstone research projects, and doctoral dissertations, are subject to this policy.

3.2.3   This policy applies to scholarly activities conducted by undergraduate students when the project of which they are a part is federally-funded, in whole or in part.

3.3   This policy should not be construed to limit the rights of any member of the UNH community, including those of UNH faculty as outlined in their collective bargaining agreement, staff as detailed in the University System of New Hampshire (USNH) Policy Manual and relevant handbooks, and graduate and undergraduate students as outlined in their document on rights, rules, and responsibilities. The collective bargaining agreement will control in any conflict with this policy for cases involving UNH faculty.

4.   Requirements for Findings of Scholarly Misconduct

4.1   A finding of scholarly misconduct requires that:

4.1.1   There must be a significant departure from accepted practices of the research community; and

4.1.2   The scholarly misconduct be committed intentionally, knowingly, or recklessly; and,

4.1.3   The allegation be proven by a preponderance of the evidence.

5.   Evidentiary Standards

5.1   The following evidentiary standards apply to findings made under this policy:

5.1.1   A UNH finding of scholarly misconduct must be proved by a preponderance of the evidence.

5.1.2   UNH has the burden of proof for making a finding of scholarly misconduct. The destruction, absence of, or respondent's failure to provide records adequately documenting the questioned scholarship is evidence of scholarly misconduct where UNH establishes by a preponderance of the evidence that the respondent intentionally, knowingly, or recklessly had records and destroyed them, had the opportunity to maintain the records but did not do so, or maintained the records and failed to produce them in a timely manner and that the respondent's conduct constitutes a significant deviation from accepted practices of the relevant scholarly community.

5.1.3   The respondent has the burden of going forward with and the burden of proving, by a preponderance of the evidence, any and all affirmative defenses raised. In determining whether UNH has carried the burden of proof imposed by this part, the finder of fact shall give due consideration to admissible, credible evidence of honest error or difference of opinion presented by the respondent.

5.1.4   The respondent has the burden of going forward with and proving by a preponderance of the evidence any mitigating factors that are relevant to a decision to impose administrative actions following a misconduct proceeding.

6.   Rights and Responsibilities

6.1   Research Integrity Officer (RIO)

6.1.1   The RIO will have primary responsibility for implementation of the procedures set forth in this policy. The RIO will be a UNH official who is well qualified to handle the procedural requirements involved and is sensitive to the varied demands made on those who conduct research, those who are accused of scholarly misconduct, and those who report apparent scholarly misconduct in good faith.

6.1.2   The RIO will appoint the investigation teams as provided in this policy and ensure that necessary and appropriate expertise is secured to carry out a thorough and authoritative evaluation of the relevant evidence in an investigation. The RIO will attempt to ensure that confidentiality is maintained.

6.1.3   The RIO will assist investigation teams and all UNH personnel in complying with these procedures and with applicable standards imposed by government or external funding sources. The RIO is also responsible for maintaining files of all documents and evidence, and for the confidentiality and the security of the files.

6.1.4   The RIO will report to ORI as required by regulation and keep ORI apprised of any developments during the course of the stage one or stage two investigation that may affect current or potential DHHS funding for the individual(s) under investigation or that PHS needs to know to ensure appropriate use of federal funds and otherwise protect the public interest.

6.2   Complainant

6.2.1   The complainant will have an opportunity to testify before the stage one investigation team and the stage two investigation team to review portions of the investigation report(s) pertinent to his/her allegations or testimony, to be informed of the results of the investigations, and to be protected from retaliation. Also, if the RIO has determined that the complainant may be able to provide pertinent information on any portions of the draft report(s), these portions may be given to the complainant for comment.

6.2.2   The complainant is responsible for making allegations in good faith, maintaining confidentiality, and cooperating with an investigation.

6.3   Respondent

6.3.1   The respondent will be informed of the allegations when a stage one investigation is opened and notified in writing of the final determinations and resulting actions. The respondent will also have the opportunity to be interviewed by and present evidence to the stage one investigation team and the stage two investigation team, to review the draft investigation reports, and to have the advice of counsel (subject to limitations as set forth in this policy).

6.3.2   The respondent is responsible for maintaining confidentiality and cooperating with the conduct of an investigation. If the respondent is not found guilty of scholarly misconduct, he or she has the right to receive institutional assistance in restoring his/her reputation.

6.3.3   The respondent does not have any personal right or interest in the outcome of a stage one or stage two investigation, other than as specifically set forth in this policy.

6.4   Deciding Official

6.4.1   The Deciding Official will receive the investigation report(s) and any written comments made by the respondent or the complainant on the draft report(s). The Deciding Official will consult with the RIO and/or other appropriate officials and will determine whether to conduct a stage two investigation, whether scholarly misconduct occurred, whether to impose sanctions, and/or whether to take other appropriate administrative actions (see section 13. Administration of Sanctions).

7.   Policy Statement

7.1   UNH does not condone and will not tolerate any act of scholarly misconduct by a member of its community. Violation of this policy is grounds for administrative sanction. UNH strives to ensure that all members of its community understand and uphold this policy.

8.   Process

8.1   An allegation of scholarly misconduct shall be handled through several procedural stages: reporting, stage one investigation, stage two investigation, and determination, and administration of sanctions if so warranted. The reporting stage initiates a formal process designed to consider an allegation with the seriousness it is due. During the stage one investigation, preliminary fact finding takes place to substantiate or refute the allegation. If the allegation is found to have substance, then a stage two investigation is undertaken. Following the investigation and a determination of whether or not scholarly misconduct has occurred, administrative sanctions may be applied as appropriate.

9.   Reporting

9.1   All members of the UNH community, including administrators, faculty, staff, and graduate and undergraduate students are strongly encouraged to report without delay any suspicion of scholarly misconduct to the RIO and/or to the SVPR. Causes for suspicion include, but are not limited to, direct observation, inferences based on data or research practices, or specific reports or statements received from knowledgeable individuals and/or organizations within or outside the UNH community.

9.2   UNH encourages community members to consult with the SVPR and/or the RIO if they are aware of inappropriate conduct but uncertain whether it constitutes scholarly misconduct.

9.3   In addition, the OSVPR should be alerted promptly if any of the following circumstances detailed below are discovered during the reporting stage or any of the subsequent stages (stage one investigation, stage two investigation and determination, or administration of sanctions):

9.3.1   An immediate health hazard;

9.3.2   An immediate need to protect federal, state, local, or UNH funds or equipment;

9.3.3   An immediate need to protect the complainant, the respondent, their associates, or a witness;

9.3.4   Likelihood that an alleged incident of scholarly misconduct will be reported publicly;

9.3.5   The allegation involves a public health sensitive issue (e.g., clinical trial); or

9.3.6   A reasonable indication of possible criminal violation.

9.4   If these emergency situations arise in connection with scholarly activity that is externally sponsored, UNH may, and in some cases must, notify sponsoring agencies directly and immediately. UNH may also take interim administrative (not disciplinary) action as necessary to protect funds, equipment, and/or the purposes of the sponsored grant or contract that may be involved. Notifications and any actions taken in this regard will be coordinated by the OSVPR.

9.5   UNH shall use reasonable efforts, consistent with the due process rights of the accused, to keep confidential the identity of the complainant(s) during the stage one investigation, unless that person (or persons) consents to the disclosure of his/her identity.  UNH will not tolerate any acts of retaliation against the complainant or any person who participates in the investigation of alleged scholarly misconduct, and disciplinary action may be taken against the individual engaging in such acts, in accordance with appropriate UNH policies. The RIO will monitor the treatment of individuals who bring allegations of scholarly misconduct or of inadequate institutional response thereto, and those who cooperate in investigations. Individuals should immediately report any alleged or apparent retaliation to the RIO.

9.6   Further, UNH will protect to the maximum extent possible the privacy of those who report scholarly misconduct in good faith. For example, if the complainant requests anonymity, UNH will make an effort to honor the request during the allegation assessment or stage one investigation within applicable policies and regulations and state and local laws, if any.  The complainant will be advised that if the matter is referred to a stage two investigation team and the complainant’s testimony is required, anonymity may no longer be guaranteed. UNH is required to undertake diligent efforts to protect the positions and reputations of those persons who, in good faith, make allegations.

9.6.1   If the RIO determines that it is necessary to maintain anonymity of the complainant in order to protect that individual or that the identity of the complainant is not necessary to the stage one investigation, UNH will be deemed the complainant. The RIO may also designate UNH as the complainant in circumstances when the identity of the complainant is unknown or he/she is unwilling to file a complaint, but the evidence of scholarly misconduct is substantial.

9.7   Investigations will be conducted in a manner that will ensure fair treatment to the respondent(s) in the investigation and confidentiality to the extent possible without compromising public health and safety or thoroughly carrying out the investigation.

9.8   UNH employees accused of scholarly misconduct may consult with legal counsel or a non-lawyer personal adviser (who is not a principal or witness in the case) to seek advice. Employees may forward to their personal legal counsel all written communications or documents provided in connection with this policy. Personal legal counsel should communicate any concerns directly to UNH counsel.

9.9   UNH employees will cooperate with the RIO and other UNH officials in the review of allegations and the conduct of investigations. Employees have an obligation to provide relevant evidence to the RIO or other UNH officials on scholarly misconduct allegations.

9.10   Upon receiving an allegation of scholarly misconduct, the RIO will immediately assess the allegation to determine whether there is sufficient evidence to warrant a stage one investigation, whether external funds are involved, and whether the allegation falls under the definition of scholarly misconduct.

9.11   If the respondent, without admitting to scholarly misconduct, elects to resign his or her position at UNH prior to the initiation of a stage one investigation, but after an allegation has been reported, or during an investigation, the investigation will proceed. If the respondent refuses to participate in the process after resignation, the stage one and/or stage two investigation team will use its best efforts to reach a conclusion concerning the allegations, noting in its report the respondent's failure to cooperate and its effect on the stage one and/or stage two investigation team's review of all the evidence.

10.   Records and Evidence

10.1   UNH has an obligation to ensure that it maintains adequate records for a scholarly misconduct proceeding.

10.2   Either before or when UNH notifies the respondent of the allegation or investigation, UNH will promptly take all reasonable and practical steps to obtain custody of all the records and evidence needed to conduct the scholarly misconduct proceeding, inventory the records and evidence, and sequester them in a secure manner, except that where the records or evidence encompass scientific instruments shared by a number of users, custody may be limited to copies of the data or evidence on such instruments, so long as those copies are substantially equivalent to the evidentiary value of the instruments.

10.3   UNH will give the respondent copies of, or reasonable, supervised access to the records, subject to the need for confidentiality and the due process rights of all parties.

10.4   UNH will undertake all reasonable and practical efforts to take custody of additional records or evidence that are discovered during the course of a scholarly misconduct proceeding, except that where the records or evidence encompass scientific instruments shared by a number of users, custody may be limited to copies of the data or evidence on such instruments, so long as those copies are substantially equivalent to the evidentiary value of the instruments.

10.5   UNH will maintain the research records and evidence as required by this policy.

10.6   In PHS-supported activities, ORI or other authorized DHHS personnel will be given access to records upon request.

11.   Stage One Investigation

11.1   Conducting the stage one investigation

11.1.1   Following receipt in the OSVPR or by the RIO of an allegation of scholarly misconduct, the RIO will determine whether the allegation is frivolous or for other reasons does not warrant a more thorough inquiry.  If so, the RIO shall submit a written finding to the Deciding Official and the stage one investigation will end.  If not, the RIO shall notify the respondent, in writing, that a report of alleged scholarly misconduct has been made and that it will be referred to a stage one investigation.

11.1.2   Within 10 (ten) working days, following receipt in the OSVPR or by the RIO of an allegation of scholarly misconduct, the RIO will appoint a stage one investigation team. The team will consist of the supervisor of the respondent, the next higher administrative officer of the respondent, and an appropriate staff, faculty, or UNH official4. At the initial meeting of the stage one investigation team, members will elect a chair. If an individual on this team has a conflict of interest with the case, then the next higher administrative officer for the individual in conflict (or other such individual as the RIO may designate in his/her discretion) shall serve instead. Under no circumstance may the complainant be a member of this team.

11.1.3   The RIO will prepare a charge for stage one investigation team that describes the allegations and any related issues identified during the allegation assessment, and states that the purpose of the stage one investigation is to make a preliminary evaluation of the evidence and testimony of the respondent, complainant, and key witnesses to determine whether there is sufficient evidence of possible scholarly misconduct to warrant a stage two investigation.  The purpose is not to determine whether scholarly misconduct definitely occurred or who was responsible.

11.1.4   At the stage one investigation team’s first meeting, the RIO will review the charge with the team, discuss the allegations, any related issues, and the appropriate procedures for conducting the stage one investigation, assist the team with organizing plans for the stage one investigation, and answer any questions raised by the team.  The RIO and a representative from the University System of New Hampshire’s (USNH) General Counsel’s Office will be present or available throughout the stage one investigation to advise the team as needed.

11.1.5   The stage one investigation team should report the allegation in full and in writing to the respondent in a timely way, remind the respondent of his/her right to legal counsel, and provide a copy of this policy. This initial communication must explicitly remind the respondent of his/her obligations under section 5.1.2  to maintain the integrity of any records that may subsequently be used in a stage two investigation of the allegation. The stage one investigation team will then engage in preliminary fact-finding and preliminary information gathering, to ascertain if there is cause for a stage two investigation into the case. The stage one investigation team will consult with the RIO throughout its proceedings and in the production of its draft and final reports. The stage one investigation team should strive to gather and consider available evidence in a manner that does not incriminate, or cast suspicion on the respondent. The respondent should be encouraged to provide a written response to the allegation and submit his/her view on the alleged action(s) or deed(s). The stage one investigation team will use its best efforts to interview the complainant and the respondent, and may also interview others in the community who have knowledge of aspects of the case. The respondent should also be encouraged to suggest persons to interview. It should be recognized that damage to the reputation of the respondent might result from soliciting information from his/her peers and colleagues, even if complete confidentiality is requested. Thus, the team should exercise circumspection in conducting its business.

11.2   Communication of findings

11.2.1   Within thirty (30) working days of receipt of the allegation in the OSVPR or by the RIO, unless extended for good cause by the RIO on the basis of a written finding that it is infeasible to complete the necessary work within the prescribed time frame, the stage one investigation team shall reach a decision as to whether there is or is not cause to pursue a stage two investigation into the case and issue a written report.  In consultation with the RIO, the stage one investigation team will issue a final report that documents this decision. The report will include, but is not limited to:

11.2.1.1   Name and title of the stage one investigation team members;

11.2.1.2   The allegations;

11.2.1.3   Any funding;

11.2.1.4   A summary of the stage one investigation process used;

11.2.1.5   A list of the research records reviewed;

11.2.1.6   Summaries of any interviews;

11.2.1.7   A description of the evidence in sufficient detail to demonstrate whether a stage two investigation is warranted; and

11.2.1.8   The team’s determination as to whether a stage two investigation is recommended or whether any other actions should be taken if a stage two investigation is not recommended.

11.2.2   UNH legal counsel will review the draft report for legal sufficiency.  

11.2.3   The RIO will provide to the respondent a copy of the draft stage one investigation team report for comment and rebuttal. The RIO will provide to the complainant, if identifiable, with portions of the draft stage one investigation team report that address the complainant’s role in the stage one investigation. If UNH is deemed to be the complainant, the draft report may be given to individual(s) designated by the Deciding Official who have sufficient knowledge of the allegations to provide meaningful review of the draft report on behalf of UNH.  The RIO may establish reasonable conditions for review to protect the confidentiality of the draft report.

11.2.4   Within 10 (ten) working days of their receipt of the draft report, the respondent and the complainant will provide their comments, if any, to the RIO. Any comment that the respondent and complainant submits on the draft stage one investigation team report will become part of the final stage one investigation team report and record. Based on the comments, the stage one investigation team may revise the report as appropriate.

11.2.5   The RIO will transmit the final report to the Deciding Official, who will make the determination of whether findings from the stage one investigation provide sufficient evidence of possible scholarly misconduct to justify conducting a stage two investigation. The stage one investigation is completed when the Deciding Official makes this determination, which will be made within 60 (sixty) days of the first meeting of the stage one investigation team, unless extended for good cause by the RIO on the basis of a written finding that it is infeasible to complete the necessary work within the prescribed time frame.  Any extension of this period will be recorded in the stage one investigation file.

11.2.6   When PHS support is involved and an admission of scholarly misconduct is made, the RIO will contact ORI for consultation and advice. Normally, the individual making the admission will be asked to sign a statement attesting to the occurrence and extent of scholarly misconduct. When the case involves PHS support, UNH cannot accept an admission of scholarly misconduct as a basis for closing a case or not undertaking an investigation without prior approval from ORI.

11.2.7   If UNH plans to terminate a stage one investigation in PHS-supported activities for any reason without completing all relevant requirements of this policy, the RIO will submit a report of the planned termination to ORI, including a description of the reasons for the proposed termination.

11.3   Conclusion of the stage one investigation

11.3.1   If the Deciding Official finds that there is no cause to undertake a stage two investigation into the alleged scholarly misconduct, then the RIO will promptly write a letter of exoneration to the respondent and the matter will be considered officially closed. This letter of exoneration shall be included with the final report of the stage one investigation team. The complainant shall also be notified of this decision. Any individuals interviewed during this stage or otherwise involved in the proceedings may also be notified by the RIO that the matter is officially closed.  The RIO will provide the final report of the findings of the stage one investigation team to both the respondent and complainant.

11.3.2   If the Deciding Official finds no cause to undertake a stage two investigation into the alleged scholarly misconduct, after consulting with the respondent the RIO will undertake reasonable efforts to restore the respondent's reputation. Depending on the particular circumstances, the RIO may consider notifying those individuals aware of or involved in the stage one investigation of the final outcome, publicizing the final outcome in forums in which the allegation of scholarly misconduct was previously publicized, or expunging all reference to the scholarly misconduct allegation from the respondent's personnel file. Any institutional actions to restore the respondent's reputation must first be approved by the Deciding Official.

11.3.3   If the Deciding Official, the RIO, and/or the stage one investigation team suspects that the allegation of scholarly misconduct was not made in good faith, UNH shall initiate an inquiry. Improper behavior of this type falls under the purview of the more general USNH (USY V) and UNH (UNH V) policies regarding personal and professional conduct and the relevant procedures will apply.

11.3.4   If the Deciding Official concludes that a stage two investigation into the case is warranted, then the RIO will promptly identify the complainant (if known) to the respondent and in consultation with the stage one investigation team oversee the formation of a stage two investigation team to undertake an investigation to determine if scholarly misconduct has taken place. (See below for composition and selection of the stage two investigation team.)  Once the stage two investigation team is formed, the RIO will provide the final report of the findings of the stage one investigation team to the respondent and the complainant.  The RIO will remind both the respondent and the complainant of their obligation to cooperate with the stage two investigation.

11.3.5   The stage one investigation team chair will collect all notes and other documentation compiled during the course of the stage one investigation and submit them to the RIO for retention in a secure and confidential manner in the OSVPR for at least seven years past the submission of the stage one investigation team's final report. The records may be kept in an appropriate electronic format. If the scholarly activity in question is a funded effort, the records shall be retained for seven years past the submission of the principal investigator's final project report to the sponsoring agency (or seven years past the submission of the stage one investigation team's final report, whichever is greater). In the event that legal action arises from the allegation, the records shall be retained until the matter is resolved (or three years past the submission of the principal investigator's final project report to the sponsoring agency, or seven years past the submission of the stage one investigation team's final report to the Deciding Official, whichever is greater).

11.3.6   The RIO will also promptly notify any sponsoring agencies supporting the scholarly activity in question that an allegation of scholarly misconduct has been brought, that a stage one investigation has found cause to undertake a stage two investigation, and that such an investigation is to begin. At this time among federal agencies, PHS5 and NSF have specific notification requirements, and UNH will adhere to these reporting obligations.

12.   Stage Two Investigation and Determination

12.1   Conducting the stage two investigation

12.1.1   The purpose of the stage two investigation is to gather, examine, and evaluate the evidence of the case, establish the facts of the activity in question, analyze these facts to determine whether scholarly misconduct has occurred, and recommend sanctions if there is a determination that scholarly misconduct has taken place. The stage two investigation will also determine whether there are additional instances of possible scholarly misconduct that would justify broadening the scope beyond the initial allegations.  This is particularly important where the alleged scholarly misconduct involves potential harm to human subjects or the general public, or if it affects research that forms the basis for public policy, clinical practice, or public health practice. The findings of the stage two investigation will be set forth in an investigation report.

12.1.2   The RIO will immediately sequester any additional pertinent research records that were not previously sequestered during the stage one investigation. This sequestration should occur before or at the time the respondent is notified that a stage two investigation has begun. The need for additional sequestration of records may occur for any number of reasons, including UNH's decision to investigate additional allegations not considered during the stage one investigation or the identification of records during the stage one investigation that had not been previously secured. The procedures to be followed for sequestration during the stage two investigation are the same procedures that apply during the stage one investigation.

12.1.3   The stage two investigation shall be conducted by a stage two investigation team comprised of five individuals, appointed and provided with a formal written charge by the RIO, in consultation with the stage one investigation team. The RIO will appoint and charge the stage two investigation team within 30 (thirty) working days of receipt of notification from the stage one investigation team that a stage two investigation is warranted.

12.1.4   The RIO and the stage one investigation team members will identify a slate of prospective stage two investigation team members, which may include individuals from outside the UNH community. The respondent should also be encouraged to identify one or more individuals for inclusion on this slate. Development of this list of potential stage two investigation team members should be in compliance with UNH and USNH policies on non-discrimination. In addition, a number of factors may also be considered that reflect sensitivity to a range of issues including a candidate's professional background and its relevance to the case in question, reputation for personal integrity, supervisory experience, and/or other relevant professional and personal characteristics.

12.1.5   No member of the stage one investigation team (see section 11.1.2  above) or individual who reviewed the stage one investigation draft report on behalf of UNH (see section 11.2.3  above) may serve as a member of the stage two investigation team. Furthermore, no member of the stage two investigation team may have any significant personal or professional connection with the respondent or the activity in question. Thus, individuals who are approached about serving on the stage two investigation team must also receive a clear statement of disqualifying conditions. Upon recognizing a conflict of interest, the individual must immediately recuse himself/herself from the remainder of the proceedings. This action should be clearly documented in writing and should become part of the final report of the stage two investigation team.

12.1.6   Individuals on this list should first be contacted regarding their willingness and ability to serve, without revealing the identity of the respondent. Those willing to serve will be asked to provide an up-to-date curriculum vitae. At this point the respondent shall have the opportunity to indicate in writing concerns he/she may have regarding the potential membership of the stage two investigation team. The RIO, in consultation with the stage one investigation team, will then appoint the stage two investigation team, taking into account the concerns raised by the respondent. If the respondent has supplied a list of potential members of the stage two investigation team who are otherwise qualified to serve, one member of the stage two investigation team shall be appointed from among those on the respondent's list who have indicated a willingness to serve and who do not possess a conflict of interest. Since the identity of the respondent will also be revealed at this time to the members of the stage two investigation team, another check for conflicts of interest should be made. If necessary, replacement members of the stage two investigation team will be chosen in the manner described above.

12.1.7   The RIO will consult with the members of the stage two investigation team and designate one to be chair of the team. Upon establishment of the stage two investigation team, the RIO will define the subject matter of the investigation in a written charge to the stage two investigation team that describes the allegations and related issues identified during the stage one investigation, defines scholarly misconduct, and identifies the name of the respondent. The charge will state that the stage two investigation team is to evaluate the evidence and testimony of the respondent, complainant, and key witnesses to determine whether, based on a preponderance of the evidence, scholarly misconduct  occurred and, if so, to what extent, who was responsible, and its seriousness.  The RIO will inform both the respondent and complainant in writing of the formation, purpose, and membership of the stage two investigation team.

12.1.8   During the stage two investigation, if additional information becomes available that substantially changes the subject matter of the investigation or would suggest additional respondents, the stage two investigation team will notify the RIO, who will determine whether it is necessary to notify the respondent of the new subject matter.  The RIO will notify any individual who is added as a respondent.

12.1.9   A representative from the USNH General Counsel's Office shall advise the stage two investigation team on procedural and legal matters, and it is expected that the stage two investigation team will work closely with the RIO to develop a stage two investigation plan which can serve to professionalize, depersonalize, and rationalize the process. At a minimum this plan should include:

12.1.9.1   A clear statement of what information is needed and how it should be obtained;

12.1.9.2   What evidence is to be collected;

12.1.9.3   A protocol for conducting interviews and for providing opportunity for the respondent to respond to the substance of these interviews;

12.1.9.4   A plan for data collection and preservation with steps to secure such material, as well as other physical evidence that might impinge on the case; and

12.1.9.5   A discussion of the distinction between fact-finding and deliberative components of the stage two investigation. The investigation plan should also include how decisions regarding the internal operations of the stage two investigation team will be reached (e.g., voting vs. consensus), and provision for all parties involved in the case to receive regular progress reports.

12.1.10   The stage two investigation team should be prepared, if necessary, to seek additional expertise in order to carry out its investigation plan. In its evaluation of the evidence and deliberations, the stage two investigation team shall use a preponderance of the evidence as its standard of proof for a finding of scholarly misconduct. This standard is consistent with that used by federal agencies. To reach a decision as to whether scholarly misconduct has occurred, the stage two investigation team shall use a simple majority vote with a provision for minority reporting.

12.1.11   The stage two investigation will normally involve examination of all documentation including, but not limited to, relevant research records, computer files, proposals, manuscripts, publications, correspondence, memoranda, and notes of telephone calls. Whenever possible, the stage two investigation team should interview the complainant(s), the respondents(s), and other individuals who might have information regarding aspects of the allegations.  Interviews of the respondent should be audio recorded or transcribed. All other interviews should be audio recorded, transcribed, or summarized. Summaries or transcripts of the interviews should be prepared, provided to the interviewed party for comment or revision, and included as part of the investigatory file.

12.1.12   When PHS support is involved and an admission of scholarly misconduct is made, the RIO will contact ORI for consultation and advice as required by regulation. Normally, the individual making the admission will be asked to sign a statement attesting to the occurrence and extent of scholarly misconduct. When the case involves PHS support, UNH cannot accept an admission of scholarly misconduct as a basis for closing a case or not undertaking a stage two investigation without prior approval from ORI.

12.1.13   If UNH plans to terminate a stage two investigation in PHS-supported activities for any reason without completing all relevant requirements of this policy, the RIO will submit a report of the planned termination to ORI as required by regulation, including a description of the reasons for the proposed termination.

12.2   Communication of findings

12.2.1   Within 120 (one hundred and twenty) working days of its first meeting, unless extended for good cause by the RIO on the basis of a written finding that it is infeasible to complete the necessary work within the prescribed time frame, the stage two investigation team shall provide a final report of its investigation to the Deciding Official via the RIO6.

12.2.2   The RIO will provide to the respondent with a copy of the draft stage two investigation report for comment and rebuttal.  The RIO will provide to the complainant, if identifiable, with portions of the draft stage two investigation report that address the complainant’s role and opinions in the investigation.  In distributing the draft report, or portions thereof, to the respondent and complainant, the RIO will inform the recipient of the confidentiality under which the draft report is made available and may establish reasonable conditions to ensure such confidentiality. For example, the RIO may request the recipient to sign a confidentiality statement or to come to his/her office to review the report. Personal legal counsel for the respondent shall be included within any confidential access that applies to the respondent.

12.2.3   Within 10 (ten) working days of their receipt of the draft report, the respondent and the complainant will provide their comments, if any, to the RIO.  The findings of the final stage two investigation report should take into account the respondent’s comments in addition to all the other evidence, and the report may be modified, as appropriate, based on the complainant’s comments.

12.2.4   The stage two investigation report should contain sufficient detail to enable an assessment of the decision as to whether or not misconduct occurred. This document should:

12.2.4.1   State the allegation in full;

12.2.4.2   Describe the facts of the case as found during the investigation;

12.2.4.3   Carefully detail the steps taken to collect data, materials, and any other physical evidence relevant to the case;

12.2.4.4   Summarize the interviews conducted;

12.2.4.5   Clearly state the conclusions reached and the reasons for these findings; and

12.2.4.6   Indicate the stage two investigation team’s decision as to whether scholarly misconduct occurred.

12.2.5   The report should provide sufficient information to permit the appropriate UNH official(s) to determine what disciplinary action, if any, should be taken. If it chooses to do so, the stage two investigation team may include as part of its report a set of recommended sanctions to be applied, but these are not binding.

12.2.6  UNH legal counsel will review the draft stage two investigation report for legal sufficiency.

12.2.7   After comments have been received and the necessary changes have been made to the draft report, the stage two investigation team should transmit to the Deciding Official through the RIO the final investigation report with attachments, including the respondent's and complainant's comments.  Based on a preponderance of the evidence, the Deciding Official will make the final determination whether to accept the stage two investigation report, its findings, and the recommended institutional actions.

12.2.8   For PHS-supported research, if the Deciding Official’s determination varies from that of the stage two investigation team, the Deciding Official will explain in detail the basis for rendering a decision different from that of the stage two investigation team in UNH’s letter transmitting the report to ORI. The Deciding Official's explanation should be consistent with the UNH definition of scholarly misconduct, UNH’s policies and procedures, and the evidence reviewed and analyzed by the stage two investigation team. The Deciding Official may also return the report to the stage two investigation team with a request for further fact-finding or analysis. The Deciding Official's determination, together with the stage two investigation team's report, constitutes the final stage two investigation report for purposes of ORI review (for PHS-supported research).

12.2.9   When a final decision on the case has been reached, the RIO will notify both the respondent and the complainant in writing. In addition, the Deciding Official will determine whether law enforcement agencies, professional societies, professional licensing boards, editors of journals in which falsified reports may have been published, collaborators of the respondent in the work, or other relevant parties should be notified of the outcome of the case. The RIO is responsible for ensuring compliance with all notification requirements of funding or sponsoring agencies7.

12.3   Conclusion of the stage two investigation

12.3.1   If the Deciding Official determines that no scholarly misconduct occurred, then the RIO will promptly write a letter of exoneration to the respondent, and the matter will be considered officially closed. This letter of exoneration shall be included with the final report of the stage two investigation team. The complainant shall be notified of this decision and provided with a summary of the final report from the stage two investigation team. Any individuals interviewed during the stage two investigation or otherwise involved in the proceedings may also be notified by the RIO that the matter is officially closed. Notification of this decision shall be sent to any sponsoring agencies, as appropriate, along with a copy of the letter of exoneration. In addition, action may be taken by UNH to help maintain or restore the reputation of any parties involved in the case. This process should be coordinated through the OSVPR.

12.3.2   If the Deciding Official determines that no scholarly misconduct occurred, and for PHS-supported activities ORI concurs, after consulting with the respondent, the RIO will undertake reasonable efforts to restore the respondent's reputation. Depending on the particular circumstances, the RIO should consider notifying those individuals aware of or involved in the stage one investigation of the final outcome, publicizing the final outcome in forums in which the allegation of scholarly misconduct was previously publicized, or expunging all reference to the scholarly misconduct allegation from the respondent's personnel file. Any institutional actions to restore the respondent's reputation must first be approved by the Deciding Official.

12.3.3   If the Deciding Official, the RIO, and/or the stage two investigation team suspect that the allegation of scholarly misconduct was not made in good faith, inquiry shall be initiated by UNH. Improper behavior of this type falls under the purview of the more general USNH (USY V.C) and UNH (UNH V.D) policies regarding personal and professional conduct, and the relevant procedures will apply.

12.3.4   The stage two investigation team chair will collect all notes from interviews and meetings, as well as all documentary evidence compiled during the course of the stage two investigation and submit them to the RIO for retention, along with the final stage two investigation report from the stage two investigation team, in a secure and confidential manner in the OSVPR for at least seven years past the submission of the stage two investigation team's final report. The records may be kept in an appropriate electronic format. If the scholarly activity in question is a funded effort, the records shall be retained for seven years past the submission of the principal investigator's final project report to the sponsoring agency (or seven years past the submission of the stage two investigation team’s final report, whichever is greater). In the event that legal action arises from the allegation, the records shall be retained until the matter is resolved (or seven years past the submission of the principal investigator's final project report to the sponsoring agency, or seven years past the submission of the stage two investigation team's final report to the OSVPR, whichever is greater). In addition, a copy of the final stage two investigation report shall be sent to sponsoring agencies if relevant.

12.3.5   Regardless of whether the Deciding Official, or for PHS-supported activities ORI, determines that scholarly misconduct occurred, the RIO will undertake reasonable efforts to protect complainants who made allegations of scholarly misconduct in good faith and others who cooperate in good faith with investigations of such allegations. Upon completion of a stage two investigation, the Deciding Official will determine, after consulting with the complainant, what steps, if any, are needed to restore his/her position or reputation. The RIO is responsible for implementing any steps the Deciding Official approves. The RIO will also take appropriate steps during the stage one and stage two investigations to prevent any retaliation against the complainant.

13.   Administration of Sanction(s)

13.1   If the Deciding Official determines that scholarly misconduct has occurred, sanctions may be administered as appropriate and consistent with USNH and UNH policies on disciplinary action and any applicable collective bargaining agreement as may apply to the respondent. These sanctions range from oral warning, to the issuance of official letters of reprimand, withdrawal or correction of all pending or published abstracts and papers emanating from the activity where scholarly misconduct was found, up to and including restitution of funds as appropriate, suspension without pay, termination of employment or dismissal from UNH. The final report of the stage two investigation team shall be forwarded to the appropriate staff, faculty, and/or UNH official(s)8 who will determine what disciplinary action is to be taken. In determining disciplinary action, the appropriate staff, faculty, and/or UNH official(s) should consult with the chair of the stage two investigation team, the RIO, and the Deciding Official. In the case of faculty, any action with regards to suspension without pay or dismissal from UNH must respect the relevant terms and conditions as set forth in the current collective bargaining agreement. Cases involving either graduate or undergraduate students will also be subject to the policies covering the student judicial process.

13.2   The UNH officials charged above with determining disciplinary action may decide in consultation with the chair of the stage two investigation team and the Deciding Official that, in order to ensure the integrity of UNH as a seat of higher learning and scholarly inquiry, additional measures must be taken beyond the application of internal UNH disciplinary action. Such measures may include public disclosure that scholarly misconduct has taken place, retraction of articles or other publications pertaining to the activity in which scholarly misconduct occurred, and notification to the relevant scholarly community and any sponsoring agencies that results obtained as a result of the activity in which scholarly misconduct occurred may be of questionable validity.

13.3   Information about all sanctions that are eventually applied should be appended to the final stage two investigation team report.

13.4   Finally, sponsoring agencies, such as PHS and NSF, retain the right under their policies to administer additional sanctions beyond those invoked by UNH, if the agency finds it necessary.

14.   Grievance Procedures

14.1   If the respondent believes that he/she has been judged improperly, grievance procedures may be initiated in accordance with USNH and UNH policies. For a faculty member, these terms are set forth in the current collective bargaining agreement, for a staff member the relevant sections of the USNH policy manual hold, and for a graduate or undergraduate student the current "Student Rights, Rules, and Responsibilities" document should be consulted.

 


Endnotes

Office of Science and Technology Policy.  Federal Policy on Research Misconduct. http://www.gpo.gov/fdsys/pkg/FR-2000-12-06/html/00-30852.htm

2 Office of Science and Technology Policy.  Federal Policy on Research Misconduct. http://www.gpo.gov/fdsys/pkg/FR-2000-12-06/html/00-30852.htm.

3 Office of Science and Technology Policy.  Federal Policy on Research Misconduct. http://www.gpo.gov/fdsys/pkg/FR-2000-12-06/html/00-30852.htm.

4 The appropriate staff, faculty, or UNH official is the Provost, if the respondent is an administrator; the Chair of the Faculty Senate Committee on Professional Standards, if the respondent is a faculty member; the Chair of the Operating Staff (OS) Council, the Professional, Administrative, and Technical (PAT) Staff Council, or the Extension Educator (EE) Council if the respondent is a staff member; the Dean of the Graduate School, if the respondent is a graduate student; or the Senior Vice Provost for Student Life and Dean of Students, if the respondent is an undergraduate student

5 For PHS-supported activities, UNH must report in writing to the Director, Office of Research Integrity (ORI) a decision to initiate an investigation on or before the date the investigation begins.  At a minimum, the notification should include the name of the person(s) against whom the allegations have been made, the general nature of the allegation as it relates to the PHS definition of scientific misconduct, and the PHS applications or grant number(s) involved. 

6 For PHS-supported activities, if UNH determines that it will not be able to complete the investigation in 120 days, the RIO will submit to ORI a written request for an extension that explains the delay, reports on the progress to date, estimates the date of completion of the report, and describes other necessary steps to be taken. If the request is granted, the RIO will file periodic progress reports as requested by ORI.

7 UNH must notify ORI of the final outcome of the investigation and must provide ORI with a copy of the investigation report.  Any significant variations from the provisions of UNH policies and procedures should be explained in any reports submitted to ORI.

8 For cases involving administrators, the appropriate UNH official is the Provost. In the case of a faculty member, the Provost and the Chair of the Faculty Senate Professional Standards Committee will determine disciplinary action. For a staff member, the Vice President for Finance and Administration and the relevant Chair of the PAT, OS, or EE Council will determine disciplinary action. If a graduate student is involved, the appropriate UNH and faculty officials are the Dean of the Graduate School and the Department Chair of the respondent. For a case involving an undergraduate student, the Senior Vice Provost for Student Life and Dean of Students and the student's Department Chair will determine disciplinary action (if the student is an undeclared major, the student's College Dean will serve).

M. University Institutes

(Note: OLPM sections on this page may be cited following the format of, for example, "UNH.II.M.1.1". These policies may be amended at any time, do not constitute an employment contract, and are provided here only for ease of reference and without any warranty of accuracy. See OLPM Main Menu for details.)


A guiding theme of the "Academic Plan for the Future of the University of New Hampshire" is quality, integration, and collaboration. The planning document explains this theme in the following way:

"Two key forces driving the University -- the desire to be comprehensive and the desire to focus to achieve excellence -- are in constant tension. In cases where they conflict, the University of New Hampshire will always opt for quality. We will not be "all things to all people." We will focus on areas that are consistent with our mission and in which we can excel. While the University of New Hampshire will respect the integrity of academic disciplines, its strategic future will be guided by the goals of increasing coherence in our students' education and collaboration across academic disciplines and administrative units."

Additionally, the fourth of eleven goals in the "Academic Plan" speaks to the need to grow strategically as a significant and excellent research university.

Goal 4: The University of New Hampshire will continue to grow strategically in its role as a significant and excellent research university while balancing research with its primary commitments to undergraduate education and high quality teaching.

One way the University of New Hampshire can support interdisciplinary and collaborative teaching, research, and public service in areas of special strength and strategic interest is to establish and recognize a small number of "University Institutes." University Institutes would bring together well established, successful and complimentary centers and other working groups in order to significantly advance the teaching, research, and public service mission of the University. They would involve faculty from two or more colleges or schools. University Institutes would enable faculty involved in them to engage in interdisciplinary and collaborative work and to attract external funding at levels that would not otherwise be possible.

University Institutes would differ from other centers and institutes in the University in several important ways. First, to be designated a University Institute, a unit would undergo a comprehensive review and approval process demonstrating its strategic importance to the three-fold mission of the University -- teaching, research, and public service. Second, faculty associated with a University Institute would have teaching and governance responsibilities in graduate programs related to the Institute. Third, University Institutes would be sufficiently large and financially complex that it would be appropriate to designate them "RC Units" within the Responsibility Centered Management budgeting process. Fourth, directors of University Institutes would serve with academic deans on a Deans and Directors Council advisory to the Vice President for Research and Public Service and the Vice President for Academic Affairs. Finally, while University Institutes are expected to be financially viable primarily through grants, contracts, private endowments, and foundation support, they may also receive E&G funding associated with teaching.

This document specifies the review criteria and review procedure for University Institutes.

1.   Criteria and Approval Process

1.1   Review criteria

1.1.1   Mission related questions

1.1.1.1   How does the proposed University Institute advance the mission of the University?

1.1.1.2   What are the strengths and contributions existing components will make to the proposed institute?

1.1.1.3   How does the Institute advance the intellectual agenda of its components beyond what they can do individually?

1.1.1.4   How does the proposed University Institute advance interdisciplinary and inter-college work?

1.1.1.5   How does the Institute advance teaching, research/scholarship, and public service?

1.1.1.6   How does the Institute involve undergraduate and graduate students in its activities?

1.1.2   Organization-related questions

1.1.2.1   What is the proposed leadership structure?

1.1.2.2   What is the proposed executive/advisory committee structure?

1.1.2.3   How are external constituencies involved in the organization of the proposed University Institute?

1.1.2.4   How will bylaws and procedures address appointment of faculty and staff?

1.1.2.5   How will bylaws and procedures address the governance structure in areas of curriculum, budget, and facilities?

1.1.2.6   How does the Institute relate to colleges or schools?

1.1.3   Accountability. What is the plan for periodic review of the work of the proposed University Institute and the effectiveness of its organizational and governance structure?

1.1.4   Budget. Provide a three to five year budget plan which includes expected external as well as internal funding sources with evidence of capability of participants in the Institute in achieving budget plan.

2.   Approval Process

2.1   Peer review and advice by three to four external experts -- half identified by those proposing the University Institute; half identified by the Provost and the Vice President for Research and Public Service

2.2   Review and advice by Deans Council

2.3   Review and advice by the Dean of the Graduate School

2.4   Review and advice by the University Curriculum and Academic Policy Committee

2.5   Review and recommendation by the Provost and the Vice President for Research and Public Service

2.6   Review and recommendation by President's staff

2.7   Review and approval by President

N. Interdisciplinary Schools

(Note: OLPM sections on this page may be cited following the format of, for example, "UNH.II.N.1.1". These policies may be amended at any time, do not constitute an employment contract, and are provided here only for ease of reference and without any warranty of accuracy. See OLPM Main Menu for details.)


1.   Background and Rationale

1.1   This document is informed by the 2003 Academic Plan and the 2010 Strategic Plan which call for increased interdisciplinary and multidisciplinary teaching, scholarship and engagement. Both documents articulate the need and value of interdisciplinary efforts in strengthening the University by weaving together the disciplinary strengths of the community, and applying those strengths to challenges faced by our students, state, region, nation and world.

1.2   UNH is already a leader in interdisciplinary scholarship and professional development, with a number of graduate and undergraduate programs that effectively cross Department, College and disciplinary boundaries. However, there remain notable areas, as specified in the Strategic Plan, in which we have achieved national prominence but lack the organizational structure that would provide students and faculty integrated access to that expertise. Our strengths are also not projected effectively externally, limiting our ability to recruit the best people, and to obtain external support, both public and private.

1.3   The purpose of this document is to provide guidelines for the formation of a relatively small number of large, interdisciplinary Schools which bring together existing areas of strength on campus and enhance cooperation and integration among the relevant disciplines in order to support the advancement of teaching, research and engagement by faculty and students.

2.  Essential Characteristics of a School

  • Schools will be major interdisciplinary units focused on a common research theme and selected to assure the broadest possible faculty participation and integration across all areas of scholarship related to that theme.
  • Schools will enhance established areas of strength and be organized around innovative, multidisciplinary initiatives or focused areas of professional training.
  • Schools will reflect the full mission of the University, but may emphasize a subset of that mission, (e.g. research and graduate education, or targeted professional preparation).
  • Schools can be the organizational home of a limited number of undergraduate minors, options, or dual majors, but not disciplinary majors, which would retain their location in the Departments.
  • Graduate degrees and certificates could be proposed, developed and implemented by the Schools in accordance with current Graduate School guidelines; degrees and certificates would be granted by Graduate School, as with any graduate program.
  • Tenure-track faculty with joint appointments in Schools would retain their primary academic appointments in their home Departments.
  • Research and clinical faculty may have primary appointments within Schools.
  • Schools will have a clear budget model that offers incentives for financial sustainability.
  • Schools will offer enrichment opportunities to undergraduates, but will not detract from or reduce support for undergraduate education.
  • Schools would be eligible for naming opportunities and other forms of private support.

3.   Governance Structures and Process

3.1   Proposing and approving a school

3.1.1   It is expected that proposals for an interdisciplinary academic and/or professional school will originate within groups of interested and committed faculty and will be developed in consultation with colleagues, Deans, Directors and the Provost. The proposal must address:

  • Vision
  • Mission
  • Rationale
  • Goals
  • Organization and Structure, including plan for leadership
  • Responsibilities, Membership and Governance
  • Budget (3-5 year)
  • Timeline for establishment
  • Plan for review and assessment of outcomes relative to goals

3.1.2   Full proposals will be presented to Provost who will then communicate that proposal to the University Community for review by relevant faculty governance groups at the Department, Colleges, and University level. If curricula are involved, proposals will address their relationship to existing degree programs, and MOUs will be constructed addressing commitments within the College for meeting course offering requirements, and revenue allocation from tuition following current procedures. Proposals for new degrees housed within the Schools will follow existing approval protocols including review by the relevant College Executive Committees and Deans. While graduate degrees and certificates may be proposed, developed and implemented by Schools, the Graduate School will retain the same degree of oversight authority as applied to other graduate programs through office of the Graduate Dean and the Graduate Council.

3.1.3   Budgets included in a proposal for a School will be clear, transparent and thorough, and will address potential impacts, both academic and financial, on related colleges, departments, institutes and centers.

3.1.4   Final approval for the creation of a school will be the responsibility of the Provost, in consultation with the President. Approval by the Board of Trustees is not necessary.

3.2   Reporting Structure, management and faculty membership

3.2.1   Schools will be led by a Director who will be a member of the tenure-track Faculty of the University and will report through one or more Colleges, Institutes or through the Graduate School selected to enhance the cross-college and interdisciplinary focus and purpose of the School. Each School will have an Advisory Council composed of Deans and Directors of the RC units affected by the School, and others as appointed by the Provost. Membership will be specified in the School proposal.

3.2.2   Directors will be appointed by the Provost or designee, with the advice of the Advisory Council, for terms of 3 to 5 years and be classified as academic administrators with a tenure-track faculty appointment in a related Department. The search for the Director will include an open and national, or specified internal process, with substantial faculty, staff and student input. Directors may be supported by a small staff and office, but every effort should be made to avoid duplication of administrative structures and overhead expenses vis-a-vis existing units. The nature and source of funding for any administrative structures should be delineated in an MOU developed at the time of the founding of the School. Each School will have an Executive Committee chaired by the Director and consisting of core faculty and others as specified in the Proposal. The Executive Committee shall study and recommend to the Director action on any matter of administrative, or educational policy entrusted to the School and shall review the current direction of the School and plan for its future development. Action may be initiated by the Committee itself, or by the Director, or by any member of the School Faculty. No School policy shall become operative until it has been considered by the Committee.

3.2.3   The goal of the membership policy for Schools is to encourage broad participation by faculty from all across the University. All tenure-track faculty that are part of a School will have tenure homes in an allied Department, in accordance with the provisions of the Collective Bargaining Agreement. This entails that Tenure Track School faculty will have and meet all normal responsibilities within the tenure home department except where stipulated otherwise in an MOU agreed to by the relevant Dean, Department Chair and School Director. Faculty will participate in the School primarily through support and advising of students and service on School Councils, as well as through coordination of, and participation in, research activities, seminars, colloquia, and other events organized by the School. Faculty will apply to the Executive Committee for membership in the School. Retention on the School Faculty will depend on degree of participation in the activities of the School, as determined by the Executive Committee. The School will comport with policies and protocols of faculty governance as elsewhere in UNH, including existing policies on joint and affiliated appointment and promotion of faculty.

3.2.4   Most faculty members participating in School programs will not draw salary from the program, but will participate voluntarily in the activities of the School. For a limited number of positions, salary support and faculty responsibilities may be shared between the School and the Colleges. Partial administrative assignments in the School may be arranged. A limited number of tenure track positions may be financially supported primarily by a School, but will have tenure homes in Departments. An MOU must then establish the financial responsibilities should the School no longer be capable of such support. Research faculty may have either primary or affiliated appointments in the School. Promotion and Tenure processes for jointly supported or affiliated positions will follow existing policies. Deans and Chairs will continue to be responsible for overseeing faculty time commitments and any changes in teaching responsibilities will be negotiated and specified in an MOU signed by the School Director and relevant Dean(s) and Chair(s). Formal joint appointment is not a requirement for participation as a core faculty member. Tenure-track Faculty who participate in schools will be represented on the Faculty Senate and Graduate Council through their home Departments.

3.2.5   All new faculty tenure-track hires for positions affiliated with or appointed jointly by Schools will be the product of consultation between the Director and the Deans and Departments, as well as the Provost.

3.3   Finances

3.3.1   A primary goal of Schools is the generation of additional net revenue which will flow to the Colleges, as well as the School. Schools will not be eligible for status as separate RC Units. Initial Financial resources allocated to Schools will be determined by the Provost and the Dean(s)/Director(s) of all affected units. Annual budgets will be submitted by the Director of the School to the Provost or designee and the Advisory Council, which includes the Dean(s)/ Director(s) of allied units. Clear MOUs describing the financial arrangements between the School and other units shall be developed at the time of establishment of a School. When Schools belong to more than one RC Unit, the MOU will be negotiated with and signed by each RC Unit Head. Budget impacts on other units, and on undergraduate education in particular, will be considered in crafting of MOUs. All MOUs will be made available to the University community.

3.3.2   The budget section of a School proposal must account for revenues with enough specificity that the School's ability to be self-supporting is clear. This will include a starting budget, which provides evidence of the initiative's feasibility, and evidence-based projections over three and five year increments of anticipated revenues and costs. A brief explanation of revenue sources must be included. For example, what endowed gifts and grants will provide revenue for the School. If tuition is a budgeted revenue source, through which programs will the tuition be generated? Will the School have its own courses or will it be involved in revenue sharing with colleges?

3.3.3   Gifts of endowments to a school should include an MOU that outlines the distribution of the gift should the faculty, curricula, and research functions return to the Colleges and/or Institutes.

3.4   School missions and strategic planning

3.4.1   Interdisciplinary and professional schools will be required to have an articulated mission and 3-5 year strategic plan, subject to approval by the relevant Dean(s)/Director(s) and Provost. Strategic plans will include specific benchmarks for measuring the achievement of goals, including goals for financial stability and revenue generation.

3.5   Governance of schools

3.5.1   Once schools are approved and become operational, the Director and Executive Committee may establish by-laws or guidelines as well as shared governance mechanisms consistent with College and university standards and the principles outlined here. The Executive Committee shall work with the Director to establish policies and procedures for curriculum development, research, engagement and outreach programs, advancement activities, external partnerships and faculty appointments. The Advisory Council shall review and consult with the Director prior to a vote on any proposed policies and procedures by the School's faculty. The Director will also develop an annual budget for the School, to be reviewed by the Advisory Council and submitted for final approval by the Provost. The Director shall seek final approval from the administrator(s) of the RC unit(s) in which the School resides and to whom the Director reports for any policies that are the purview of the administration.

3.5.2   All relevant existing University policies and practices related to faculty and staff, including promotion, tenure, workload, annual review and others will apply to all positions located in Schools.

3.6   Performance Metrics and Review

3.6.1   Schools will undergo annual reviews, a comprehensive review and assessment after the first 5 years, and again every 10 years thereafter. The review will determine the School's continued relevance to College and University missions, and success relative to both academic and financial metrics included in the proposal. Standard protocols for program review and continuation or reorganization will apply to Schools. Failure to meet stated goals for either academic or financial performance will result in proposals to maintain, scale back, or eliminate the School, or to identify alternative funding sources should the initiative be maintained without reaching anticipated levels of revenue.