V. Personnel Policies

Table of Contents

USY Administrative Board :: V. Personnel Policies

A. Employee Benefits

  1. Definition
  2. Authority
  3. Benefits Provided to All Employees
    3.1 Social Security
    3.2 Workers' Compensation Benefits
    3.3 Unemployment Compensation Benefits
  4. Benefits Available to Status Faculty and Staff
    4.1 Description
    4.2 Eligibility for Benefits
    4.3 Flexible Benefit Plan
    4.4 Accidental Death and Dismemberment Insurance for Police and Public Safety Officers Killed in the Line of Duty
    4.5 Other Insurance Benefits
    4.6 Voluntary Retirement and Deferred Compensation Plans
    4.7 Tuition Benefit Plan
    4.8 Employee Assistance Program (EAP)
    4.9 Paid Holiday Leave
    4.10 Earned Time
    4.11 Vacation/Personal Time
    4.12 Sick Leave
    4.13 Interim Disability Leave
    4.14 Bereavement Leave
  5. Benefits Available to Adjunct Faculty and Staff
    5.1 Defined Contribution Retirement Plans - TIAA/CREF and Fidelity
  6. Benefits Following Termination
    6.1 Last Day of Benefits Coverage
    6.2 Medical and Dental Benefit Continuation
    6.3 Flexible Spending Accounts
    6.4 Health Reimbursement Accounts
    6.5 Tuition Benefit
    6.6 Life Insurance
  7. Benefits Following Retirement
    7.1 Normal Retirement Age
    7.2 Social Security
    7.3 Retirement Income from USNH Sponsored Retirement Plans
    7.4 Medical Coverage for Retirees Age 62 through age 65 and for Full-time Certified Police Officers
    7.5 Medical Coverage for Retirees over Age 65 with the Additional Retiree Contribution (ARC)
    7.6 Medical Coverage for Retirees Over Age 65 with the Medicare Complementary Plan
    7.7 Retirees with Additional Retiree Contribution Guarantee
    7.8 Flexible Spending Accounts
    7.9 Health Reimbursement Accounts
  8. Benefits Following End of Service Due to Disability
    8.1 Long-term Disability
    8.2 Workers' Compensation

B. Affirmative Action

  1. Authority
  2. Affirmative Action Officers
  3. Affirmative Action Plan
  4. Non-discrimination
  5. Discriminatory Harassment

C. Employment

  1. Authority
  2. Equal Employment Opportunity/Affirmative Action
  3. Recruitment and Selection
    3.1 Institutional Compliance Officer
    3.2 Pre-advertising Requirements
    3.3 Advertising
    3.4 Selection
    3.5 Exceptions to normal recruitment and selection procedures and policies
  4. Placement
    4.1 Verification of Right to Work
    4.2 Background Review
    4.3 Determination of starting salary
    4.4 Confirmation of Employment
    4.5 Accomodations
    4.6 Post Employment Physical Examinations
  5. Orientation
    5.1 Responsibility
    5.2 Goal
    5.3 Follow-up
  6. Appointments and Employment Relationships
    6.1 Definition
    6.2 Definitions of parameters important to each relationship
    6.3 Types of Employment Relationships
    6.4 Non-Employment Relationships
    6.5 Retiree Relationships
  7. Performance Evaluation
    7.1 Goal
    7.2 Evaluation Criteria
    7.3 Responsibility
    7.4 Evaluation Process
    7.5 Timing and Frequency of Evaluations
    7.6 Uses of Performance Evaluation
  8. Performance Related Personnel Actions
    8.1 Introductory Period
    8.2 Disciplinary Actions other than Probation & Termination
    8.3 Probation Status
    8.4 Demotion
  9. Termination
    9.1 Termination
    9.2 Retirement from USNH
    9.3 Failure to Return from Leave/Job Abandonment
    9.4 Termination Due to Lack of Funding/Appointment Limitation
    9.5 Involuntary Termination Due to Factors Other than Performance (Reduction in Force)
    9.6 Programmatic Displacement of Faculty
    9.7 Involuntary Termination -- Financial Exigency
    9.8 Involuntary Termination Due to Performance
    9.9 Termination Appeal Process
    9.10 Involuntary Termination -- Insubordination/Guilt in a Crime/Grievous Action
  10. Lay-off
    10.1 Description
    10.2 Process
    10.3 Unique Aspects of Lay-off Situations
    10.4 Recall
    10.5 Return
  11. Employment Breaks-PAT/EE/Faculty and Operating Staff
    11.1 Employment Breaks of One Year or Less
    11.2 Employment Breaks Greater than One Year
  12. Fitness For Duty
    12.1 Faculty or staff member concerned about his/her own fitness for duty
    12.2 Medical Evaluation
    12.3 Medical Evaluation--Heavy Physical Work and/or Food Handlers
    12.4 Confidentiality
  13. Incentive Separation Plans
    13.1 Goal
    13.2 Authority
    13.3 Eligibility
    13.4 Conditions
    13.5 Incentive/compensation
    13.6 Financial maximums
    13.7 Financial approvals
    13.8 Legal/Human Resource approval
  14. Personnel Files
    14.1 Existence and Uses
    14.2 Authorized Users
    14.3 Composition of Files
    14.4 Computerized Personnel Information
  15. HIPAA
    15.1 Scope of Policy
    15.2 Definition - Covered Information
    15.3 Authority
    15.4 Notification
  16. Leaves Without Pay
    16.1 Voluntary Leave Without Pay
    16.2 Involuntary Leave Without Pay
    16.3 Benefit Continuation
    16.4 Return from Leave
    16.5 Benefit Repayment
    16.6 Leave Extension
    16.7 Subsequent Leaves
  17. Military Leave
    17.1 Eligibility
    17.2 Extended Active Service
    17.3 Temporary Active Duty
    17.4 Retaliation or discrimination
  18. Leave for First Responders
  19. Family and Medical Leave Act (FMLA)
    19.1 Eligibility
    19.2 Definition
    19.3 Conditions of Leave
    19.4 Responsibility
    19.5 Benefits During Leave
    19.6 Compassionate Donation Plan
    19.7 Miltary-Related FMLA Leave
    19.8 Complaints
    19.9 Collective Bargaining Units
  20. Jury Duty and Witness Leave
    20.1 Description
    20.2 Crime Victim Policy
  21. Flexible Work Alternatives
    21.1 Flextime
    21.2 Flex-Year
    21.3 Teleworking

D. Employee Relations

  1. Authority
  2. Drug Free Workplace
  3. Safety
  4. Non-Smoking
  5. Wellness
  6. Nepotism
  7. Conflict of Interest
  8. Political Activity Regulations-- Faculty/PA/PAT/OS/AA
  9. Political Activity -- Cooperative Extension
  10. Communicable Diseases
  11. Uniforms, Equipment and Other Special Clothing
  12. Employee Complaint and Grievance Procedures
  13. Non-work Related Solicitations
  14. Emergency Response

E. Professional Development and Training

  1. Authority
  2. Professional Development and Training
  3. Job Exchange
  4. Professional Development Leave
  5. Memberships in Professional Organizations
  6. Internal Promotion
  7. Apprentice/Trainee

F. Compensation

  1. Authority
  2. Job Evaluation
  3. Establishment of Pay Ranges
  4. Determination of Exempt/Non-Exempt Status
  5. Pay by the Hour Policies
  6. Salary/Pay
  7. Additional Pay
  8. Initial Salary Policy
  9. Other Types of Continuing Increases
  10. Pay Distribution
  11. Total Compensation for Principal Administrators
This page last updated Thursday, June 11, 2015. For information on the adoption and effective dates of policies please see explanation on the OLPM Main Menu.