V. Personnel Policies

Table of Contents

USY Administrative Board :: V. Personnel Policies

A. Employee Benefits

1. Definition
2. Authority

2.1 Right of the Board of Trustees
2.2 Delegation
2.3 Authorization
2.4 Component Institution Adoption
2.5 Board of Trustees' Acknowledgment of University of New Hampshire School of Law employees as University System of New Hampshire employees

3. Benefits Provided to All Employees

3.1 Social Security
3.2 Workers' Compensation Benefits
3.3 Unemployment Compensation Benefits
3.4 Employee Assistance Program (EAP)

4. Benefits Available to Status Faculty and Staff

4.1 Description
4.2 Eligibility for Benefits
4.3 Flexible Benefit Plan
4.4 Accidental Death and Dismemberment Insurance for Police and Public Safety Officers Killed in the Line of Duty
4.5 Other Insurance Benefits
4.6 Voluntary Retirement and Deferred Compensation Plans
4.7 Tuition Benefit Plan
4.8 Paid Holiday Leave
4.9 Earned Time
4.10 Vacation/Personal Leave
4.11 Sick Leave
4.12 Interim Disability Leave
4.13 Bereavement Leave

5. Benefits Available to Adjunct Faculty and Staff

5.1 Defined Contribution Retirement Plans - TIAA and Fidelity
5.2 Medical Insurance Coverage

6. Benefits Following Termination

6.1 Last Day of Benefits Coverage
6.2 Medical and Dental Benefit Continuation
6.3 Flexible Spending Accounts
6.4 Tuition Benefit
6.5 Life Insurance

7. Benefits Following Retirement

7.1 Normal Retirement Age
7.2 Social Security
7.3 Retirement Income from USNH Sponsored Retirement Plans
7.4 Medical Coverage for Retirees Age 62 through age 65 and for Full-time Certified Police Officers
7.5 Medical Coverage for Retirees over Age 65 with the Additional Retiree Contribution (ARC)
7.6 Medical Coverage for Retirees Over Age 65 with the Medicare Complementary Plan
7.7 Retirees with Additional Retiree Contribution Guarantee
7.8 Flexible Spending Accounts

8. Benefits Following End of Service Due to Disability

8.1 Long-term Disability Insurance
8.2 Workers' Compensation 

B. Affirmative Action

1. Definition
2. Authority
3. Affirmative Action Officers
4. Affirmative Action Plan

C. Employment

1. Authority

1.1 Authorization
1.2 Component Institution Adoption
1.3 Principal Administrators

2. Equal Employment Opportunity/Affirmative Action

2.1 Component Institution Adoption
2.2 Discrimination 
2.3 Genetic Information Nondiscrimination Act (GINA)
2.4 Communication-Internal/External

3. Recruitment and Selection

3.1 Institutional Compliance Officer
3.2 Pre-advertising Requirements
3.3 Advertising
3.4 Selection
3.5 Exceptions to normal recruitment and selection procedures and policies

4. Placement

4.1 Verification of Right to Work
4.2 Background Review
4.3 Determination of starting salary
4.4 Confirmation of Employment
4.5 Accomodations
4.6 Post Employment Physical Examinations

5. Orientation

5.1 Responsibility
5.2 Goal
5.3 Follow-up

6. Appointments and Employment Relationships

6.1 Definition
6.2 Definitions of parameters important to each relationship
6.3 Types of Employment Relationships
6.4 Non-Employment Relationships
6.5 Retiree Relationships

7. Performance Evaluation

7.1 Goal
7.2 Evaluation Criteria
7.3 Responsibility
7.4 Evaluation Process
7.5 Timing and Frequency of Evaluations
7.6 Uses of Performance Evaluation

8. Performance Related Personnel Actions

8.1 Introductory Period
8.2 Disciplinary Actions other than Probation & Termination
8.3 Probation Status
8.4 Demotion

9. Termination

9.1 Voluntary Resignation
9.2 Retirement from USNH
9.3 Failure to Return from Leave/Job Abandonment
9.4 Termination Due to Lack of Funding/Appointment Limitation
9.5 Involuntary Termination Due to Factors Other than Performance (Reduction in Force)
9.6 Programmatic Displacement of Faculty
9.7 Involuntary Termination -- Financial Exigency
9.8 Involuntary Termination Due to Performance
9.9 Termination Appeal Process
9.10 Involuntary Termination -- Insubordination/Guilt in a Crime/Grievous Action

10. Lay-off

10.1 Description
10.2 Process
10.3 Unique Aspects of Lay-off Situations
10.4 Recall
10.5 Return

11. Employment Breaks-PAT/EE/Faculty and Operating Staff

11.1 Employment Breaks of One Year or Less
11.2 Employment Breaks Greater than One Year

12. Fitness For Duty

12.1 Faculty or staff member concerned about his/her own fitness for duty
12.2 Medical Evaluation
12.3 Medical Evaluation--Heavy Physical Work and/or Food Handlers
12.4 Confidentiality

13. Incentive Separation Plans

13.1 Goal
13.2 Authority
13.3 Eligibility
13.4 Conditions
13.5 Incentive/compensation
13.6 Financial maximums
13.7 Financial approvals
13.8 Legal/Human Resource approval

14. Personnel Files

14.1 Existence and Uses
14.2 Authorized Users
14.3 Composition of Files
14.4 Computerized Personnel Information

15. HIPAA

15.1 Scope of Policy
15.2 Definition - Covered Information
15.3 Authority
15.4 Notification

16. Leaves Without Pay

16.1 Voluntary Leave Without Pay
16.2 Involuntary Leave Without Pay
16.3 Benefit Continuation
16.4 Return from Leave
16.5 Benefit Repayment
16.6 Leave Extension
16.7 Subsequent Leaves

17. Military Leave

17.1 Eligibility
17.2 Extended Active Service
17.3 Temporary Active Duty
17.4 Retaliation or discrimination

18. Leave for First Responders

19. Family and Medical Leave Act (FMLA)

19.1 Eligibility
19.2 Definition
19.3 Conditions of Leave
19.4 Responsibility
19.5 Benefits During Leave
19.6 Compassionate Donation Plan
19.7 Miltary-Related FMLA Leave
19.8 Complaints
19.9 Collective Bargaining Units

20. Jury Duty and Witness Leave

20.1 Description
20.2 Crime Victim Policy

21. Flexible Work Alternatives

21.1 Flextime
21.2 Flex-Year
21.3 Teleworking 

D. Employee Relations

1. Authority

1.1 Chancellor's Authorization
1.2 Component Institution Adoption

2. Drug Free Workplace

2.1 Goal
2.2 Commitment & Responsiblities
2.3 Legal Requirements
2.4 Programs
2.5 Employee Alcohol and Controlled Substance Testing

3. Safety

3.1 Safe and Secure Environment
3.2 Toxic Substances
3.3 Occupational Accidents/Injuries/Illness
3.4 Injuries
3.5 Discriminatory Harassment

4. Non-Smoking

4.1 Indoor Smoking Law
4.2 Smoking Prohibited
4.3 Exclusions
4.4 Complaints
4.5 Component Institution Adoption

5. Wellness

5.1 Purpose
5.2 Embrace Life Fully (ELF) Program
5.3 Visual Acuity Program
5.4 Employee Assistance Program (EAP)

6. Nepotism

6.1 Number of family members allowed to be employed
6.2 Definition

7. Conflict of Interest

7.1 Professional activities
7.2 Potential for conflict of interest
7.3 Professional consulting activities of faculty
7.4 Compensated professional activities for faculty
7.5 Arrangments
7.6 Professional activities of part-time faculty and lecturers
7.7 Cooperative Extension
7.8 Professional activities of Principal Administrators, Academic Administrators and PAT Staff
7.9 Professional Activities of Operating Staff
7.10 Other Conflict-Of-Interest Police -- Cooperative Extension
7.11 Use of University System facilities, supplies, equipment, services, letterhead or name
7.12 Faculty or staff members who would benefit financially
7.13 Appropriation of Institutional Services or Business Opportunities

8. Political Activity Regulations-- Faculty/PA/PAT/OS/AA

8.1 Purpose
8.2 Rights of assembly and freedom of speech
8.3 Reasonable use of institutional facilities
8.4 Outside speakers
8.5 Responsibility of University System
8.6 Participation of Faculty members
8.7 Application of philosophy
8.8 Holding Political Office

9. Political Activity -- Cooperative Extension

9.1 Holding elected or appointed public office
9.2 Providing expert witness testimony in courts, etc.
9.3 Review (Appeal) Process

10. Communicable Diseases

10.1 Definition
10.2 Commitment & Responsibilities
10.3 Confidentiality
10.4 Non-Discrimination
10.5 Authority
10.6 Preparedness
10.7 Education

11. Uniforms, Equipment and Other Special Clothing

11.1 List of furnished uniforms, equipment and clothing
11.2 Exceptions
11.3 Termination

12. Employee Complaint and Grievance Procedures

12.1 Authority
12.2 Standard of Conduct
12.3 Delegation
12.4 Institutional Procedures
12.5 Record Keeping and Reporting

13. Non-work Related Solicitations

13.1 Goal

14. Emergency Response

14.1 Staffing
14.2 Monetary Payment
14.3 Benefit Continuation
14.4 Other Considerations 

E. Professional Development and Training

1. Authority

1.1 Authorization of Chancellor
1.2 Component Institution Adoption
1.3 Component Institution Responsibility

2. Professional Development and Training

2.1 Goal
2.2 Conduction of Training
2.3 Institutional Office Responsiblities
2.4 Funding

3. Job Exchange

3.1 Faculty Exchange Programs
3.2 PAT Exchange Programs
3.3 Other Procedures and/or Contractual Relationships

4. Professional Development Leave

4.1 Goal
4.2 Leave Conditions
4.3 Leave Approval
4.4 Sabbatical-Faculty
4.5 PAT Professional Development Leave
4.6 Principal Administrator's Professional Development Leave
4.7 Benefits

5. Memberships in Professional Organizations

5.1 Explanation

6. Internal Promotion

6.1 Intent and Hiring Guidelines
6.2 Criteria/Conditions
6.3 Procedures

7. Apprentice/Trainee

7.1 Goal
7.2 Purpose 

F. Compensation

1. Authority

1.1 Authorization
1.2 Definition of Compensation
1.3 Pay Ranges
1.4 Supplemental Pay Policies
1.5 Compensation Policy

2. Job Evaluation

2.1 Authority/Evaluation System
2.2 Job Content and Organizational Structure
2.3 Administration
2.4 Designations

3. Establishment of Pay Ranges

3.1 Pay Ranges
3.2 Assignment of Classified Jobs to Pay Ranges

4. Determination of Exempt/Non-Exempt Status

4.1 Description

5. Pay by the Hour Policies

5.1 Hours Worked
5.2 Paid Holiday Leave
5.3 Curtailed Operations

6. Salary/Pay

6.1 Definition
6.2 Holiday Pay
6.3 Curtailed Operations

7. Additional Pay

7.1 Definition
7.2 Conditions for Review and Approval of Additional Pay
7.3 Hourly-based Additional Pay for Services for adjunct appointments
7.4 Salary-based Additional Pay for Services -- by Event, Project, or Course
7.5 Additional Pay -- Recognition, Recruitment, Other

8. Initial Salary Policy

8.1 Starting Salary
8.2 Promotion
8.3 Transfer
8.4 Reclassification
8.5 Demotion
8.6 Interim Appointment

9. Other Types of Continuing Increases

9.1 Authority
9.2 Across-the-Board Increase
9.3 General Increase
9.4 Market Equity Range Change
9.5 Equity Adjustment
9.6 Merit Increase
9.7 Administrative Adjustment
9.8 CEO Discretionary Increase
9.9 Delay of Increases

10. Pay Distribution

10.1 Pay Year/Periods
10.2 Compensation Schedules
10.3 Pay Advances
10.4 Pay Deductions
10.5 Pay Effective Dates
10.6 Decreased Faculty/Staff
10.7 Honorarium Pay

11. Total Compensation for Principal Administrators

11.1 Delegation
11.2 Policy
11.3 Financial Prudence
11.4 Total Rewards
11.5 President's Responsibility

This page last updated Wednesday, June 21, 2017. For information on the adoption and effective dates of policies please see explanation on the OLPM Main Menu.