V. Personnel Policies

Table of Contents

USY Administrative Board :: V. Personnel Policies

A. Employee Benefits

  1. Definition
  2. Authority
    2.1 Right of the Board of Trustees
    2.2 Delegation
    2.3 Authorization
    2.4 Component Institution Adoption
    2.5 Board of Trustees' Acknowledgment of University of New Hampshire School of Law employees as University System of New Hampshire employees
  3. Benefits Provided to All Employees
    3.1 Social Security
    3.2 Workers' Compensation Benefits
    3.3 Unemployment Compensation Benefits
  4. Benefits Available to Status Faculty and Staff
    4.1 Description
    4.2 Eligibility for Benefits
    4.3 Flexible Benefit Plan
    4.4 Accidental Death and Dismemberment Insurance for Police and Public Safety Officers Killed in the Line of Duty
    4.5 Other Insurance Benefits
    4.6 Voluntary Retirement and Deferred Compensation Plans
    4.7 Tuition Benefit Plan
    4.8 Employee Assistance Program (EAP)
    4.9 Paid Holiday Leave
    4.10 Earned Time
    4.11 Vacation/Personal Time
    4.12 Sick Leave
    4.13 Interim Disability Leave
    4.14 Bereavement Leave
  5. Benefits Available to Adjunct Faculty and Staff
    5.1 Defined Contribution Retirement Plans - TIAA/CREF and Fidelity
  6. Benefits Following Termination
    6.1 Last Day of Benefits Coverage
    6.2 Medical and Dental Benefit Continuation
    6.3 Flexible Spending Accounts
    6.4 Health Reimbursement Accounts
    6.5 Tuition Benefit
    6.6 Life Insurance
  7. Benefits Following Retirement
    7.1 Normal Retirement Age
    7.2 Social Security
    7.3 Retirement Income from USNH Sponsored Retirement Plans
    7.4 Medical Coverage for Retirees Age 62 through age 65 and for Full-time Certified Police Officers
    7.5 Medical Coverage for Retirees over Age 65 with the Additional Retiree Contribution (ARC)
    7.6 Medical Coverage for Retirees Over Age 65 with the Medicare Complementary Plan
    7.7 Retirees with Additional Retiree Contribution Guarantee
    7.8 Flexible Spending Accounts
    7.9 Health Reimbursement Accounts
  8. Benefits Following End of Service Due to Disability
    8.1 Long-term Disability
    8.2 Workers' Compensation

B. Affirmative Action

  1. Authority
    1.1 Explanation
  2. Affirmative Action Officers
    2.1 Component Institution Adoption
  3. Affirmative Action Plan
    3.1 Adoption
  4. Non-discrimination
    4.1 Component Institution Compliance
    4.2 Communication-Internal/External
  5. Discriminatory Harassment
    5.1 Intent
    5.2 Definition of discriminatory harassment
    5.3 Definition of sexual harassment
    5.4 Procedure for implementation of policy
    5.5 Establishment of review of policy violations/complaints
    5.6 Compliance
    5.7 Appeal
    5.8 Prohibitions

C. Employment

  1. Authority
    1.1 Authorization
    1.2 Component Institution Adoption
    1.3 Principal Administrators
  2. Equal Employment Opportunity/Affirmative Action
    2.1 Component Institution Adoption
    2.2 Discrimination 
    2.3 Genetic Information Nondiscrimination Act (GINA)
  3. Recruitment and Selection
    3.1 Institutional Compliance Officer
    3.2 Pre-advertising Requirements
    3.3 Advertising
    3.4 Selection
    3.5 Exceptions to normal recruitment and selection procedures and policies
  4. Placement
    4.1 Verification of Right to Work
    4.2 Background Review
    4.3 Determination of starting salary
    4.4 Confirmation of Employment
    4.5 Accomodations
    4.6 Post Employment Physical Examinations
  5. Orientation
    5.1 Responsibility
    5.2 Goal
    5.3 Follow-up
  6. Appointments and Employment Relationships
    6.1 Definition
    6.2 Definitions of parameters important to each relationship
    6.3 Types of Employment Relationships
    6.4 Non-Employment Relationships
    6.5 Retiree Relationships
  7. Performance Evaluation
    7.1 Goal
    7.2 Evaluation Criteria
    7.3 Responsibility
    7.4 Evaluation Process
    7.5 Timing and Frequency of Evaluations
    7.6 Uses of Performance Evaluation
  8. Performance Related Personnel Actions
    8.1 Introductory Period
    8.2 Disciplinary Actions other than Probation & Termination
    8.3 Probation Status
    8.4 Demotion
  9. Termination
    9.1 Termination
    9.2 Retirement from USNH
    9.3 Failure to Return from Leave/Job Abandonment
    9.4 Termination Due to Lack of Funding/Appointment Limitation
    9.5 Involuntary Termination Due to Factors Other than Performance (Reduction in Force)
    9.6 Programmatic Displacement of Faculty
    9.7 Involuntary Termination -- Financial Exigency
    9.8 Involuntary Termination Due to Performance
    9.9 Termination Appeal Process
    9.10 Involuntary Termination -- Insubordination/Guilt in a Crime/Grievous Action
  10. Lay-off
    10.1 Description
    10.2 Process
    10.3 Unique Aspects of Lay-off Situations
    10.4 Recall
    10.5 Return
  11. Employment Breaks-PAT/EE/Faculty and Operating Staff
    11.1 Employment Breaks of One Year or Less
    11.2 Employment Breaks Greater than One Year
  12. Fitness For Duty
    12.1 Faculty or staff member concerned about his/her own fitness for duty
    12.2 Medical Evaluation
    12.3 Medical Evaluation--Heavy Physical Work and/or Food Handlers
    12.4 Confidentiality
  13. Incentive Separation Plans
    13.1 Goal
    13.2 Authority
    13.3 Eligibility
    13.4 Conditions
    13.5 Incentive/compensation
    13.6 Financial maximums
    13.7 Financial approvals
    13.8 Legal/Human Resource approval
  14. Personnel Files
    14.1 Existence and Uses
    14.2 Authorized Users
    14.3 Composition of Files
    14.4 Computerized Personnel Information
  15. HIPAA
    15.1 Scope of Policy
    15.2 Definition - Covered Information
    15.3 Authority
    15.4 Notification
  16. Leaves Without Pay
    16.1 Voluntary Leave Without Pay
    16.2 Involuntary Leave Without Pay
    16.3 Benefit Continuation
    16.4 Return from Leave
    16.5 Benefit Repayment
    16.6 Leave Extension
    16.7 Subsequent Leaves
  17. Military Leave
    17.1 Eligibility
    17.2 Extended Active Service
    17.3 Temporary Active Duty
    17.4 Retaliation or discrimination
  18. Leave for First Responders
  19. Family and Medical Leave Act (FMLA)
    19.1 Eligibility
    19.2 Definition
    19.3 Conditions of Leave
    19.4 Responsibility
    19.5 Benefits During Leave
    19.6 Compassionate Donation Plan
    19.7 Miltary-Related FMLA Leave
    19.8 Complaints
    19.9 Collective Bargaining Units
  20. Jury Duty and Witness Leave
    20.1 Description
    20.2 Crime Victim Policy
  21. Flexible Work Alternatives
    21.1 Flextime
    21.2 Flex-Year
    21.3 Teleworking

D. Employee Relations

  1. Authority
    1.1 Chancellor's Authorization
    1.2 Component Institution Adoption
  2. Drug Free Workplace
    2.1 Goal
    2.2 Commitment & Responsiblities
    2.3 Legal Requirements
    2.4 Programs
    2.5 Employee Alcohol and Controlled Substance Testing
  3. Safety
    3.1 Safe and Secure Environment
    3.2 Toxic Substances
    3.3 Occupational Accidents/Injuries/Illness
    3.4 Injuries
  4. Non-Smoking
    4.1 Indoor Smoking Law
    4.2 Smoking Prohibited
    4.3 Exclusions
    4.4 Complaints
    4.5 Component Institution Adoption
  5. Wellness
    5.1 Purpose
    5.2 Embrace Life Fully (ELF) Program
    5.3 Visual Acuity Program
    5.4 Employee Assistance Program (EAP)
  6. Nepotism
    6.1 Number of family members allowed to be employed
    6.2 Definition
  7. Conflict of Interest
    7.1 Professional activities
    7.2 Potential for conflict of interest
    7.3 Professional consulting activities of faculty
    7.4 Compensated professional activities for faculty
    7.5 Arrangments
    7.6 Professional activities of part-time faculty and lecturers
    7.7 Cooperative Extension
    7.8 Professional activities of Principal Administrators, Academic Administrators and PAT Staff
    7.9 Professional Activities of Operating Staff
    7.10 Other Conflict-Of-Interest Police -- Cooperative Extension
    7.11 Use of University System facilities, supplies, equipment, services, letterhead or name
    7.12 Faculty or staff members who would benefit financially
    7.13 Appropriation of Institutional Services or Business Opportunities
  8. Political Activity Regulations-- Faculty/PA/PAT/OS/AA
    8.1 Purpose
    8.2 Rights of assembly and freedom of speech
    8.3 Reasonable use of institutional facilities
    8.4 Outside speakers
    8.5 Responsibility of University System
    8.6 Participation of Faculty members
    8.7 Application of philosophy
    8.8 Holding Political Office
  9. Political Activity -- Cooperative Extension
    9.1 Holding elected or appointed public office
    9.2 Providing expert witness testimony in courts, etc.
    9.3 Review (Appeal) Process
  10. Communicable Diseases
    10.1 Definition
    10.2 Commitment & Responsibilities
    10.3 Confidentiality
    10.4 Non-Discrimination
    10.5 Authority
    10.6 Preparedness
    10.7 Education
  11. Uniforms, Equipment and Other Special Clothing
    11.1 List of furnished uniforms, equipment and clothing
    11.2 Exceptions
    11.3 Termination
  12. Employee Complaint and Grievance Procedures
    12.1 Authority
    12.2 Standard of Conduct
    12.3 Delegation
    12.4 Institutional Procedures
    12.5 Record Keeping and Reporting
  13. Non-work Related Solicitations
    13.1 Goal
  14. Emergency Response
    14.1 Staffing
    14.2 Monetary Payment
    14.3 Benefit Continuation
    14.4 Other Considerations

E. Professional Development and Training

  1. Authority
    1.1 Authorization of Chancellor
    1.2 Component Institution Adoption
    1.3 Component Institution Responsibility
  2. Professional Development and Training
    2.1 Goal
    2.2 Staff Development Opportunities
    2.3 Conduction of Training
    2.4 Institutional Office Responsibilities
    2.5 Funding
  3. Job Exchange
    3.1 Faculty Exchange Programs
    3.2 PAT Exchange Programs
    3.3 Other Procedures and/or Contractual Relationships
  4. Professional Development Leave
    4.1 Goal
    4.2 Leave Conditions
    4.3 Leave Approval
    4.4 Sabbatical-Faculty
    4.5 PAT Professional Development Leave
    4.6 Principal Administrator's Professional Development Leave
    4.7 Benefits
  5. Memberships in Professional Organizations
    5.1 Explanation
  6. Internal Promotion
    6.1 Intent and Hiring Guidelines
    6.2 Criteria/Conditions
    6.3 Procedures
  7. Apprentice/Trainee
    7.1 Goal
    7.2 Purpose

F. Compensation

  1. Authority
    1.1 Authorization
    1.2 Definition of Compensation
    1.3 Pay Ranges
    1.4 Supplemental Pay Policies
    1.5 Compensation Policy
  2. Job Evaluation
    2.1 Authority/Evaluation System
    2.2 Job Content and Organizational Structure
    2.3 Administration
    2.4 Designations
  3. Establishment of Pay Ranges
    3.1 Pay Ranges
    3.2 Assignment of Classified Jobs to Pay Ranges
  4. Determination of Exempt/Non-Exempt Status
    4.1 Description
  5. Pay by the Hour Policies
    5.1 Hours Worked
    5.2 Paid Holiday Leave
    5.3 Curtailed Operations
  6. Salary/Pay
    6.1 Definition
    6.2 Holiday Pay
    6.3 Curtailed Operations
  7. Additional Pay
    7.1 Definition
    7.2 Conditions for Review and Approval of Additional Pay
    7.3 Hourly-based Additional Pay for Services for adjunct appointments
    7.4 Salary-based Additional Pay for Services -- by Event, Project, or Course
    7.5 Additional Pay -- Recognition, Recruitment, Other
  8. Initial Salary Policy
    8.1 Starting Salary
    8.2 Promotion
    8.3 Transfer
    8.4 Reclassification
    8.5 Demotion
    8.6 Interim Appointment
  9. Other Types of Continuing Increases
    9.1 Authority
    9.2 Across-the-Board Increase
    9.3 General Increase
    9.4 Market Equity Range Change
    9.5 Equity Adjustment
    9.6 Merit Increase
    9.7 Administrative Adjustment
    9.8 CEO Discretionary Increase
    9.9 Delay of Increases
  10. Pay Distribution
    10.1 Pay Year/Periods
    10.2 Compensation Schedules
    10.3 Pay Advances
    10.4 Pay Deductions
    10.5 Pay Effective Dates
    10.6 Decreased Faculty/Staff
    10.7 Honorarium Pay
  11. Total Compensation for Principal Administrators
    11.1 Delegation
    11.2 Policy
    11.3 Financial Prudence
    11.4 Total Rewards
    11.5 President's Responsibility
This page last updated Thursday, June 11, 2015. For information on the adoption and effective dates of policies please see explanation on the OLPM Main Menu.