University System of New Hampshire

G. Maintenance, Retention, Disposal, and Disclosure of Records

(Note: OLPM sections on this page may be cited following the format of, for example, "BOT.III.G.1.1". These policies may be amended at any time, do not constitute an employment contract, and are provided here only for ease of reference and without any warranty of accuracy. See OLPM Main Menu for details.)


G. Maintenance, Retention, Disposal, and Disclosure of Records

  1. Trustee Authority
    1. The Board of Trustees, under RSA 187-A:16, has plenary authority to manage the operation and affairs of the University System and its component institutions. That authority includes the power to regulate the maintenance, retention, disposal, and disclosure of the records of the University System and its component institutions, consistent with the dictates of state and federal law. The state Right-to-Know Law, RSA 91-A, provides citizens with a right of reasonable access to any public record which is not specifically exempted. In general, exempted records are those which relate to individual employees or students, contain confidential commercial or financial information, or contain information the disclosure of which would constitute an invasion of privacy.
  2. Delegation of Authority
    1. The Administrative Board, shall establish policies concerning the effective maintenance, retention, disposal, and disclosure of the records of the University System and its component institutions. Those policies shall be designed to ensure compliance with all applicable state and federal laws.