11 - 023F Preparation of Off-Campus Location (OCL) Form (USNH-11-023F)

A. USNH 11-023F: OFF-CAMPUS LOCATION (OCL) FORM

Form USNH 11-023F: Preparation of Off-Campus Location (OCL) Form
Obtain Blank Forms From:

USNH 11-023F: Preparation of Off-Campus Location (OCL) Form
or Call UNH Fixed Asset Management (862-5041), 
or USNH Property Control (862-4263)

Forward Completed Forms To:

For UNHD, UNHF, UNHL and UNHM send completed forms to:
UNH Fixed Asset Management VPFA Office
207 Thompson Hall,
Durham, NH 03824
propertycontrol2@maple.unh.edu

For KSC, PSU, GSC, and System send completed forms to:
USNH Property Control
5 Chenell Drive, Suite 301
Concord, NH 03301
accounting.operations@usnh.edu 

B. PURPOSE OF THE OFF-CAMPUS LOCATION (OCL) FORM (USNH-11-023F)

Purpose of Form USNH-11-023F: To provide information on items which are off-site or otherwise unavailable for UNH Fixed Asset Management/USNH Property Control staff to affix the tag. The Off-Campus Location (OCL) Form (USNH-11-023F) is used whenever a piece of equipment is located at a site off campus and/or whenever UNH Fixed Asset Management/USNH Property Control is unable to physically tag/barcode a piece of equipment themselves. The OCL form is sent to the Equipment Custodian/Manager of the item after initial population by UNH Fixed Asset Management/USNH Property Control. The Equipment Custodian/Manager is charged with the responsibility of physically attaching the property tag to the equipment in these instances. The Equipment Custodian/Manager completes the form by filling in or changing any missing or incorrect information and, after signing it, returns it to UNH Fixed Asset Management or USNH Property Control as appropriate.

C. INSTRUCTIONS FOR COMPLETING USNH 11-023F: OFF-CAMPUS LOCATION (OCL) FORM

1. Items for UNH BSC or Campus Business Office (PSU, KSC, GSC, and System) completion

Manufacturer: The name of the company or organization which produced the equipment
Model #: The manufacturer's model number
Serial #: The unique identification number which manufactures often assign to each piece of equipment. This can usually be found on the piece of property.
Description: A general description of the asset
Location: The address where the piece of equipment is located
Equipment Manager/Custodian: The person who is to be contacted with questions regarding the equipment
Equipment Manager/Custodian's ID: The 9 digit USNH ID # of Equipment Custodian/Manager
Department: The name of the department whose inventory this piece of equipment is listed on
Banner Orgn: The Banner orgn associated with the department
USNH Barcode #: The tag/barcode number that is physically attached to the piece of equipment

2. Items for UNH Fixed Asset Management/USNH Property Control completion

Permanent tag (P-Tag): The P-tag is the permanent fixed asset number assigned by Banner which is unique for each piece of equipment at USNH. This information is the most effective means for identifying the item in the Banner Fixed Asset system
Date: The date UNH Fixed Asset Management/USNH Property Control filled out and sent the OCL form
Invoice #: The Banner Invoice number on which the piece of equipment was acquired
Invoice Date: The vendor invoice date
Cost: Invoice amount
Vendor: The name of the vendor from which the piece of equipment was acquired
This page last updated Friday, September 22, 2017. For information on the adoption and effective dates of policies please see explanation on the OLPM Main Menu.