07 - 003 Approved Travel Agency

A. KSC Approved Travel Agency

Keene State College (KSC) approved travel agencies:

These agencies offer travelers the lowest applicable airfare.   Travelers should use the approved travel agencies to make reservations and to obtain airline reservations, hotel accommodations and car rentals. 

All air/rail purchases at KSC are finalized through the campus Purchasing Office.  The traveler obtains a quote and secures the Dean or Department Head's approval, then forwards the travel agency information (along with business purpose substantiation and funding information) to the Campus Purchasing Office.  Purchasing will contact the agency to secure the travel arrangements.

B. Travel Agencies for All Other USNH Divisions

Other than KSC, all other institutions have chosen open competition as the method of obtaining the lowest applicable airfare and hotel rates. Travelers may use the agency of their choice when making travel arrangements provided there is no conflict of interest.

C. Other Travel Agency Arrangements

Travelers who charge airline fares and other travel expenses to a personal credit card will not be reimbursed for the expense until after the trip is completed.  At KSC, travel charged to a personal credit card rather than through the approved travel agency will only be reimbursed upon approval by the respective dean or vice president. For all USNH divisions, reimbursement will be made after the trip is completed at the lower of (1) the lowest airfare available under Section A or B above or (2) the actual cost.

The official version of this information will only be maintained in an on-line web format. Any and all printed copies of this material are dated as of the print date. Please make certain to review the material on-line prior to placing reliance on a dated printed version.

This page last updated Tuesday, June 23, 2015. For information on the adoption and effective dates of policies please see explanation on the OLPM Main Menu.