University System of New Hampshire

New Employee Orientation for Faculty and Staff

Welcome to USNH

Welcome to the University System of New Hampshire. We are very proud of the high caliber of our faculty and staff, and value your contributions towards our goal of providing high-quality education to students while being an engaged member of our host communities and the state. We serve the people of New Hampshire through our collective efforts in higher education, governance, planning, financial management, stewardship, and service. Created in 1963, the University System incorporates five separate campuses (the University of New Hampshire at Durham, Manchester, and UNH School of Law), Keene State College, Plymouth State University, and Granite State College) and numerous organizations – such as the NH Agricultural Experiment Station and Cooperative Extension – all affiliated under a single system that is governed by a Board of Trustees. The University System conducts its own financial, personnel, purchasing, construction, and other programs through its administrative offices in Concord, New Hampshire.

The University System serves over 31,000 students annually. USNH institutions offer undergraduate and graduate programs that provide students with a broad general education (as well as a comprehensive offering of majors in the arts, math and sciences, teacher education, and technical and professional areas), while still retaining a unique campus character and sense of community. We are committed to promoting a work environment that is both equitable and rewarding. Thank you for joining the University System. I encourage you to take full advantage of the learning and growth opportunities USNH has to offer.

 

Regards,
Jim
Jim McGrail

Chief Human Resources Officer

Campus Websites

Benefits Overview

The employee online orientation is designed to provide an overview of employment at USNH. The information presented here includes highlights of employee benefits.

 

Status Faculty/Staff

  • Employees with a status appointment of 75% to 100% time are eligible to participate in the benefit programs

  • A status appointment is normally reserved for those with continued employment expectations

 

Benefits Resources:

 

Additional Benefits Available to Status Faculty/Staff:

...And many more!

Flexible Benefits Plan and Effective Dates

The Flexible Benefits Plan offered under the Internal Revenue Service (IRS) 125 regulations allows employee benefit contributions to be made on a pre-tax basis. The plan includes options for medical, dental, life, long-term disability insurance, and Flexible Spending Accounts.

  • Flexible benefits are effective on the 1st of the month following date of hire, provided enrollment is completed within 30 days of the hire date 

  • If you fail to meet the enrollment deadlines as noted above, you will have no election for medical and dental insurance. You will be enrolled in the 1.5 times life insurance/AD&D and the 60% long term disability option

  • You would be able to make changes to your elections during the next open enrollment period and/or if you experience a qualifying life event as defined by the IRS

Medical Plan Options and Waived Coverage

Medical Plan Comparisons and Cost Summaries

Option to waive medical coverage

  • Cash back incentive is not available if you are covered under another employee’s USNH medical plan

Dental Plan Options and Waived Coverage

Dental Plan Options

 

Waived Dental Coverage

  • Option to waive dental coverage

    • Cash incentive in lieu of dental coverage

    • Cash back incentive is not available if you are covered under another employee’s USNH dental plan

Life Insurance and Accidental Death & Dismemberment (AD&D)

Provides a lump sum payment to beneficiaries in the event of the death of the insured. 

 

Life Insurance Coverage Options

  • 1.5 times regular annual budgeted salary

  • 3 times regular annual budgeted salary

  • 4.5 times regular annual budgeted salary

 

Additional AD&D Life Insurance Provision

Provides a lump sum payment, equal to life insurance option selected, if death or dismemberment of the insured is the direct result of an accident plus $25,000 AD&D.

Long Term Disability Insurance

Provides monthly disability income benefits if you are unable to work for 180 days due to an illness or injury.

 

Percentage of Regular Budgeted Annual Salary Maximum Benefit
60% $5,000/month
66-2/3% $15,000/month

 

Long Term Disability Insurance Benefits:

  • Upon approval, benefits begin after 180 days of total disability
  • Eligible for continuation of medical and/or dental benefits, based on USNH Policy USY V.A.8.
  • The insurance will cover the employer portion of the retirement contribution for employees enrolled in the USNH 403(b) Retirement Plan, unless otherwise defined in collective bargaining agreements
  • For employees who elect 66-2/3% and who are in the USNH retirement plan, the insurance will cover the cost of the employee and employer retirement contributions

 

Long Term Disability Policy

Flexible Spending Accounts (FSA)

FSAs allow you to put aside a portion of your pay to reimburse yourself on a pre-tax basis for healthcare and/or dependent/elder care expenses. Wageworks administers the USNH FSA program.

  • FSA Maximum amounts:
    • Healthcare: $2,700
    • Dependent Care: $5,000
  • May be reimbursed for eligible healthcare expenses up to the elected account balance
    • Must incur expenses by March 15 of the following year
    • Per IRS regulations, at the end of the year, any unused balances will be forfeited
  • May be reimbursed for eligible dependent care expenses up to elected account balance
    • Must incur expenses by Dec 31

List of Eligible Healthcare Expenses

List of Eligible Dependent Care Expenses

Benefits Enrollment

Please refer to mybenefits.usnh.edu for benefits and enrollment information.

Retirement Plans

USNH 403(b) Retirement Plan

  • The 403(b) plan provides the opportunity to save for retirement on a tax-advantaged basis

  • Voluntary enrollment in the USNH 403(b) Retirement plan is available upon hire

  • Your elective deferrals begin on the first day of the month following approval of your completed salary reduction agreement and vendor enrollment materials

  • Employees contribute a fixed percentage of their regular budgeted salary into the 403(b) retirement plan

  • Eligible employees participating in the retirement plan receive an employer contribution

  • Retirement investment options are available through Fidelity Investments (Fidelity) and/or Teachers Insurance Annuity Association and College Retirement Equities Fund (TIAA)

  • ROTH Accounts are available to eligible employees

  • The Internal Revenue Service (IRS) has limits on Pre-tax and Roth contributions to the 403(b) Retirement Plan

USNH 403(b) Retirement Plan Information and Links

 

USNH 457(b) Deferred Compensation Retirement Plan

403(b) Contribution Provisions, Supplemental Contributions

403(b) Regular Retirement Plan Contributions

How to Enroll: You must complete two steps to enroll:

  • Participants (USNH Faculty/Staff and AAUP) must contribute for one year at the Initial, Alternate, or Middle Contribution Level
  • Effective the first pay period of the month following one year of active participation at the Initial Level, the Employee will be eligible to make the Standard Contribution and receive the employer contribution for the Standard Level

  1. You may open an account with TIAA or Fidelity, or both. When you've made the decision visit the vendor site to enroll online.

  2. Go to MyUSNHBenefits.net, under the Resources Center, Retirement Plan section, download/print the applicable "Salary Reduction Agreement"; complete, sign and return to your Campus HR Office.

 

403(b) Supplemental Retirement Contributions

  • You can make additional elective contributions to the 403(b) Retirement Plan up to the IRS elective deferral limits

  • The additional supplemental contributions must be a fixed dollar amount and receives no employer match

  • You must be enrolled in the USNH Regular Retirement Plan and contributing at the Standard Level

How to Enroll: You must complete two steps to enroll:

  1. You may open an account with TIAA or Fidelity, or both. When you've made the decision visit the vendor site to enroll online.

  2. Go to MyUSNHBenefits.net, under the Resources Center, Retirement Plan section, download/print the applicable "Salary Reduction Agreement"; complete, sign and return to your Campus HR Office.

403(b) Vesting

Vesting 403(b) Retirement Plan

Benefits eligible years of service, which will count for purposes of your vesting in the employer contributions, shall be in accordance with the following schedule:

Combined Years of Benefits Eligible Service Vested Percentage (Employer Contribution)
Less than 3 years 0%
3 years or more

100%

  • All employees are fully and immediately vested in the accrued benefits arising from employee contributions and rollover contributions
  • A year of service is earned for each year you are employed in a status USNH position, beginning with the date you make an elective contribution entitling you to an employer contribution

457(b) Deferred Compensation Retirement Plan

  • The deferred compensation plan allows individuals to set aside a portion of their salary on a tax advantaged basis

  • In order to contribute to the plan, you must be an active participant in the USNH 403(b) retirement plan

  • Voluntary contributions above your regular and supplemental 403(b) retirement plan are subject to plan maximums

  • Investment options are available through Fidelity or TIAA

  • Roth Accounts available

  • Contact your Campus HR Office for a USNH Salary Reduction form

  • More information on USNH 457(b) Deferred Compensation Retirement Plan

Enrollment in Retirement Plans

Retirement Plan Enrollment Guide

 

Retirement Enrollment is a two-step process:

  1. Complete the online application with TIAA and/or Fidelity

  2. Complete the 403(b) Salary Reduction Form

Contributions are deducted the 1st pay period of the following month after approval by your Campus Human Resources Benefits Administrator.

Holidays and Leave

Holidays

There are 11 USNH paid holidays per year for Status Full-Time Employees (prorated for percent time appointments).

2021 Holiday Schedule

 

Leave

UTime Policy – Paid Time Off for Employees not covered by a Collective Bargaining Agreement

UTime Resources

Campus Contacts

Granite State College

Maggie Hyndman
maggie.hyndman@granite.edu
603-513-1319

 

Keene State College

Karyn Kaminski
kkaminsk@keene.edu
603-358-2486

 

Plymouth State University

Sharon Osgood
slosgood@plymouth.edu
603-535-3188

 

System Office

Susan Poole
susan.poole@usnh.edu
603-862-0953

 

University of New Hampshire

Kim Marsh
kimberly.marsh@unh.edu
603-862-0509

 

University of New Hampshire - Manchester

Stacey Silva
stacey.silva@unh.edu
603-641-4166

 

If you have any questions, comments or feedback regarding the USNH Orientation for Faculty and Staff, please contact Susan Poole at susan.poole@usnh.edu.