08 - 004: Authorization for Certain Expenditures on Payment Vouchers
Unless there is written delegation of authority from the officials below to someone else, the following authorizations are required prior to commitment of USNH funds for these expenditures:
|
Type of Expenditure |
Authorization |
|---|---|
| Real Property (Land and Buildings) Acquisitions | Vice Chancellor for Financial Affairs/Treasurer |
| Insurance | USNH Manager of Cash & Investments |
| Taxes | Vice Chancellor for Financial Affairs/Treasurer, USNH Controller, or USNH Disbursements Services Director |
| Charitable Contributions, Procedure 8-006 | Vice Chancellor for Financial Affairs/Treasurer |
| Political Contributions, Procedure 8-006 | Not Allowed |
| Payments to Auditors/Public Accountants | Vice Chancellor for Financial Affairs/Treasurer, USNH Controller |
| Legal Fees and Settlements | Vice Chancellor for Financial Affairs/Treasurer and USNH General Counsel |
| Payments to or on Behalf of Employee Spouse/Partner (See Procedure 8-007, Spousal Expenses) | Campus CFO |
| Payments to Affiliated Foundations (See BOT - Trustee Policy on Foundations Established for the Benefit of USNH or its Component Institutions) | Vice Chancellor for Financial Affairs/Treasurer or USNH Controller |
| Travel Advances over $300/Week/Person (See Procedure 4-008, Cash Advances (for travel and other purposes) | USNH Controller, USNH Disbursements Services Manager/Director or Campus CFO |
| Establishment of New Petty Cash, Imprest Checking, Change Funds (See Procedure 4-001, Petty Cash Funds; Procedure 4-002, Imprest Checking Accounts; Procedure 4-003, Change Funds); | USNH Controller |
| Any Large or Unusual Payments (e.g., Payments to Employees, Municipalities, etc.) | Vice Chancellor for Financial Affairs/Treasurer or USNH Controller |
| Exceptions to USNH Travel Policy (Except for use of Per Diems, see Procedure 7-007, Travel Meals, and ADA concerns.) | Campus VPFA office. Exceptions due to disability or medical condition(s) require approval from the Campus ADA Compliance Officer, or equivalent. |
| All Other Exceptions to USNH Business Expenditure Policy | Vice Chancellor for Financial Affairs/Treasurer or USNH Controller |
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