11 - 022F Preparation of Fabricated Project Report Form

A. USNH 11-022F: FABRICATION PROJECT REPORT FORM

 
Form: USNH 11-022F: Fabrication Project Report Form
Obtain Blank Forms From:

USNH 11-022F: Fabrication Project Report Form
or Call UNH Fixed Asset Management (862-5041),
or USNH Property Control (862-4263)

Forward Completed Forms To:

For UNHD, UNHF, UNHL and UNHM send completed forms to:
UNH Fixed Asset Management VPFA Office
207 Thompson Hall
Durham, NH 03824
propertycontrol2@maple.unh.edu

For KSC, PSU, GSC, and System send completed forms to:
USNH Property Control
5 Chenell Drive, Suite 301
Concord, NH 03301
accounting.operations@usnh.edu

B. PURPOSE OF THE FABRICATION PROJECT REPORT FORM (USNH-11-022F)

Purpose of Form USNH-11-022F: Documenting the beginning of an equipment fabrication project and documenting its subsequent completion. Project Directors constructing equipment must complete and submit USNH-11-022F: Fabrication Project Report Form to their UNH BSC or Campus Business Office representative. The BSC/Campus Business Office representative will forward the completed USNH-11-022F: Fabrication Project Report Form to UNH Fixed Asset Management or USNH Property Control at the beginning of the project and provide the necessary updated information to these areas at the completion of the project as described below.

C. INSTRUCTIONS FOR COMPLETING USNH 11-022F: FABRICATION PROJECT REPORT FORM

1. Prior to beginning a fabricated project fill out Form USNH 11-022F and submit it to UNH Fixed Asset Management or USNH Property Control. The following fields must be completed.

Project Name: The name of the grant award
Banner Grant Code: The Banner Grant number
Project Director: The person who is named as project director on the grant or contract used to support the project
Fabricated Item Description: This should be a general description of the item being built. It may or may not be the same as the project name.
Department: The department responsible for the project
Location: Building and room or off-site location
Funding Source: The Banner fund/orgn charged for the purchase of the asset
Project Begin Date: Date fabrication project began
Project End Date: Expected completion date of fabrication project
Custodian Name and Phone #: The person who is responsible for the location of the equipment
Equipment Manager Name and Phone #: The person who uses the equipment if different than the custodian
BSC Contact Name and Phone #: The person to contact with questions relating to the accounting of the fabricated project  

2. When the fabricated project has been completed, update the second half of the USNH-11-022F. Be sure that both the top and bottom sections of the form have been completed and send a copy to UNH Fixed Asset Management or USNH Property Control. The following fields must be completed.

Total Cost: Total of all payments made for the components used in the fabricated project
Funding Source: If more than one Banner fund/orgn is used list the Banner fund/orgs here
Amount: Total amount for each Banner fund/orgn. Note: the total of all amounts reported here must equal the total recorded above and the amounts expended for the equipment.
Location of Completed Item: Indicate campus, building name and room number. If the item is located off campus, please indicate where it is physically located
Completion Date: The date the fabricated project was actually completed
Responsible Person(s): The name of the Equipment Custodian/Manager responsible for the use and location of the equipment
This page last updated Friday, December 16, 2016. For information on the adoption and effective dates of policies please see explanation on the OLPM Main Menu.