Y |
Any transaction type may use this code |
B |
Can only be used with Budget transactions |
N |
Does not allow any transactions of any type. |
All data-enterable account codes are 6 characters long
Account has four levels of hierarchy built into the structure. Each level of the hierarchy is distinguishable by the number of characters in the code.
Level |
# of Characters | Example |
---|---|---|
One | 2 | 71 |
Two | 3 | 711 |
Three | 4 | 7111 |
Four | 6 | 711100 |
What does the Account represent?
These codes represent accounting classifications used to ensure consistency of budget and actual activity across all units;
Examples of balance sheet account codes
Assets
Cash
Investments
Receivables
Pre-paids
Equipment
Buildings
Liabilities
Fund Balance
Examples of revenue account codes
Tuition
Fees
Financial Aid
Other Income
Examples of expenditure account codes
Personnel
General Expenditures
Supplies
Travel
Non-Capital Equipment
Examples of transfer account codes
Mandatory Transfers - In
Non-Mandatory Transfers - In
Mandatory Transfers - Out
Non-Mandatory Transfers - Out
Is the activity considered a revenue, expense, transfer, asset or liability? If yes, it is probably an Account.
Account codes should NOT be campus or department specific, instead those would use Activity codes.
Account codes are established infrequently and typically at the request of central offices working in cooperation with the campuses.
The official version of this information will only be maintained in an on-line web format. Any and all printed copies of this material are dated as of the print date. Please make certain to review the material on-line prior to placing reliance on a dated printed version.