Banner HR Updates...

Obsolete Account Codes

For FY09, new account codes were set up as part of the Adjunct Staff project (casual, part-time and full-time temporary appointments). There are a number of codes used prior to this project that were used to support the ‘non-status’ coding structure that are now obsolete. It is not yet possible to inactivate these codes, but the Budget Office is asking that the obsolete codes no longer be used. The link below provides a listing of all obsolete codes.
Announcement for Obsolete Account Codes
If you have any questions, please contact the Budget Office.

Manual Leave Adjustments

When manual adjustments are made to an employee’s VACL or ERTM balances, adjustments should be made to the beginning balance and NOT to the taken amount. An inflated Taken amount would make it appear that the employee had met their minimum usage requirement.

For example when converting ERTM to SKPL, sick pool does not count towards minimum usage so the employee’s Begin Balance should be reduced instead of adding to their Taken amount. If an increase to the Taken amount is the appropriate action required it can still be entered.

Good News!  The Roll From FY09-FY10 Was Successful!

The Banner HR roll from FY09 to FY10 that ran on June 19, was successful! New FY10 JOBS records and encumbrances have been created. From this point forward, the handling of personnel actions must be done very carefully and precisely.  If a 7/1 record needs to be removed for any reason, follow these steps:
   1. Remove the 7/1 labor line
   2. Remove the 7/1 NBAJOBS Record
   3. If the employee is continuing past July 1, 2009, a new 7/1 NBAJOBS record and 7/1 labor
       line must be added.
If you have any questions at all, please contact STHRs for assistance.

LEAVE RECORDING/MINIMUM USAGE

USNH policy requires all staff members to take, and supervisors to grant, a minimum number of vacation/personal days or earned time leave per year at mutually agreeable. Because this is so difficult to understand and administer, and because it has never worked correctly for exempt staff, a business review was undertaken to determine possible changes. That work is complete and the result is that the method of calculation will be changed effective 7/1/09 (calculations commencing with the first payroll of FY10 –B1-14). PLEASE NOTE that NO changes have been made to USNH policy governing the annual requirement for usage of leave recording/minimum usage – only the method of calculation has been changed as follows:
      • Minimum usage for Operating Staff will be calculated at 45% of the of the total Earned                Time accrual per pay period;
      • Minimum usage for Exempt Staff will be calculated at 50% of the total current fiscal                year vacation/personal leave accrual;
      • New hire requirement for minimum usage will remain the same (e.g., If hired prior to                January 1, the employee must meet minimum usage by June 30. If hired after                January 1, minimum usage is not required for that first fiscal year of appointment);
      • Current practice continues in that if the employee has not met the minimum usage by                the end of each fiscal year, Campus HR will make any manual adjustments                               necessary to reduce earned time or vacation leave available balances to comply                USNH policy. The employee still must be notified prior to this action taking place.
The appropriate set-up requirements are now in place in Banner HR. Once we roll to the new fiscal year, the minimum usage balances for all employees will start at zero and accrue each pay period. The correct information will be available to both OS and Exempt employees in WISE.
PLEASE NOTE: Not all employees at UNH track their leave through Banner HR and for those employees, there will be no minimum usage available for them to review in WISE. This has been noted in the introduction on WISE.

Payroll Expense Reallocation Guideline (PHAREDS Processing) for Fiscal Year End

This year as we roll from FY09-FY10, users will not be stopped from processing PHAREDS documents. However, the guidelines and timing of transactions is key to your success. Please use the link found below to obtain full details.
Fiscal Year End – Payroll Expense Reallocation Guideline
If you have any questions, email Payroll@usnh.edu.

Deadline For Defer Pay Selection

The deadline to make an election or change an existing defer pay selection is July 31, 2009. The following link provides a detailed description of who is eligible to defer their pay and the steps to take for this to occur: \\Aspen\USNH-WEB$\BANNER\Announcements\documents\2009 Annual DP Deadline Memo.doc
If you have any questions, please contact either your Campus HR or Campus Payroll office.

FY10 CWS FOAPAL Trappings

Trappings 5 and 5A have been updated to reflect the new College Work Study Federal FOAPAL and split information. See the EPAF Trappings Charts FY 09-10 for full details.

New Banner HR User EPAF Trapping

This new trapping will assist with the timely management of Banner HR accounts. Effective immediately, when a termination EPAF is processed for a Banner HR user, the initiator will receive the following error message:

      #Error# FYI for CAROLP as SYSHRO required for Banner HR Users

Please note that ‘move’ EPAFs are excluded if the position number remains the same and the only change is a one-up suffix.

Carol will contact the appropriate campus to determine the required course of action with regards to the employee's existing Banner HR account.

EPAF Changes for Web Time Entry

The new “Time” fields for Web Time Entry have been added to EPAFs used to manage hourly and OS employee jobs. The EPAF cheat sheets have been updated.
     GSC and USNH EPAFs have been updated to default the appropriate Web Time Entry values which are not overrideable.
     KSC OS EPAFs have been updated to default the appropriate Positive Pay Pilot values which are not overrideable.
     PSU and UNH EPAFs have been updated so the fields are available for coding but are not required. The only valid values are for all the fields to be blank or coded as follows when setting up a Web Time Entry job:

               Time Entry Method = W
               Time Entry Type = T
               Time In/Out Ind = Y

          Departments which have converted to Web Time Entry should begin using these fields .

          If values other than the above are entered the following error message will be displayed:
          #Error# Time fields should only be coded for Web Time Entry Jobs

Good News! - Labor Distribution EPAF’s problems when crossing fiscal years defect has been fixed!

Last spring, users were alerted that there were problems with labor distributions not processing correctly when they crossed fiscal years. Specifically – if the Query Date entered on the EPAF is in a different Fiscal Year than the Effective Date for the Job Labor Distribution record, the encumbrance created for the Job Labor Distribution record will before the wrong fiscal year. At USNH, this issue is often encountered when entering EPAFs which have a 2LDGHG and which have a Job Labor Distribution Record in a different fiscal year. For FY09, this problem made it necessary for users to enter two EPAFs for every appointment in which the Job Labor Distribution records were for different fiscal years. SunGard recognized this as a defect and fixed it. Effective immediately, please discontinue use of the UHWSK1, UHWKS2, 3HWKS1 and 3HWKS2 EPAFs. These have been marked *DO NOT USE* in Banner. All other EPAFs and their associated trappings have been adjusted to work appropriately.

New Service in WISE – Direct Deposit Authorization

On-line Direct Deposit authorization is now available to all USNH employees. This new feature allows employees to authorize a new or change an existing fixed amount or net pay allocations via the web by accessing WISE at https://wise.unh.edu. Details and full instructions can be found under the Employee Services section of WISE.

WISE Alert

At this time, WISE is using SSN or Alternate ID as the required USER ID log in. For your safety – and effective immediately – the USER ID field has been converted to a masked field to block the display of the SSN or Alternate ID when logging into WISE.

Payroll Calendar

The complete calendar of Payroll deadlines can be found on the Controller's website at:  http://finadmin.usnh.edu/Disbursements/Payroll/Forms/default.aspx.

Update CM and ACH E-Mail Addresses via WISE

Employees now have the option of updating both their Campus E-Mail Address and their ACH address through WISE. A definition of each address type and ‘how to’ instructions are available in the ‘Personal Information’ section in WISE. We encourage employees to review the information currently in Banner HR for accuracy and make changes as appropriate. If you have any questions, please contact STHR. Thanks.

Terminating Defer Pay Employee Jobs

When terminating a Defer Pay Employee's job the Effective Date on the termination EPAF must NOT be equal to the Last Paid Date on the job. Using an effective date equal to the last paid date will result in the employee being paid incorrectly. Please review our Terminating Defer Pay Employees document for more specific information regarding this issue.

One-Time Payments

New Job ECLSs and PEAEMPL ECLSs have been defined for use with One-Time Payments. These ECLSs replace the use of other existing Job ECLSs such as CE – Part Time (Salary) and F7 – Faculty Adjunct Part Time for this purpose. The new valid Job and PEAEMPL ECLS combinations are:

    Appointment Category

    Job ECLS

    Title

    PEAEMPL ECLS

    One Time Payments

    KE

    One Time Payment

    75

     

    F6

    Faculty Adjunct OneTime Payment

    75

Further detailed information regarding the use of these new appointment categories will be distributed.

Please note that these new EPAFs have been constructed with hard coded dates to ensure that they are processed correctly. If you have any questions, please call STHR’s. Thanks.

Acceptable Use Policy

Each year it is our practice to send out a reminder to all Banner HR users to be especially careful with the access, review and disposition of sensitive employee information which includes, but is not limited to data about birth date, annual or hourly salary, benefits, and social security numbers. The full detail can be found at Acceptable Use Policy.

WISE!!! 2005

WISE (Web Information System for Employees) is a web based software application that allows all USNH employees to use a browser to log on from any location and obtain Employee Services and Personal information such as benefits/deductions, pay stub information, earnings history, and jobs summary data.  Employees can access WISE via this link:  http://wise.unh.edu

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Got Questions?

Call the Help Desk at 862-4242, or you may submit your question via the Web by completing a Banner Support Request Form.

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This website is devoted to providing you with up-to-date information on USNH Banner HR. For Banner Finance news, visit the Banner Finance User's FYI site.

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