Banner HR Updates...

Compensatory Time Payouts

A mistake was made regarding one of the compensatory time earn codes, the Compensatory Time Payout document details the corrective action taken.

2009 IRS W2 Forms

The 2009 IRS W2 Forms are complete and have been mailed to you via the U.S. Mail. You may access
your 2009 W2 data via WISE, USNH’s Web Information System for Employees at wise.unh.edu.

No Core Deductions Taken from CY 2009 27th Pay

In calendar year 2009, there are 27 B-2 payrolls for OS and hourly employees. Core benefits (medical, dental and life) are only deducted for 26 payrolls. Consequently, this means that no core benefits will be deducted from the paycheck of 12/31/2009 for OS and hourly employees. Note that this only affects core benefits – all other deductions will be taken as part of the normal payroll process. A notice to this effect will be put on WISE and on the 12/16 and 12/31/2009 paycheck text box. Questions should be directed to Campus HR/Benefits or Campus Payroll Offices.

2009 HR New Earn Codes for Bonus Awards

There is a need to do a better job at tracking the purpose of bonus awards, and two new earn codes have been set up for this purpose. The detail are as follows:
        Bonus – Recruitment Use NEW Earn Code 408
        Bonus – Range Max Use NEW Earn Code 409
        Bonus – Acting Appointment Use RENAMED Existing Earn Code 410
        Bonus – Performance Use RENAMED Existing Earn Code 417
The USNH Payroll Office has prepared a communication that describes when these codes should be used. It can be found at this link: Payroll New Earn Codes for Bonus Communication

2009 HR & Payroll Deadlines

The 2009 HR & Payroll Deadlines chart was re-published on Oct 28th, 2009 due to changes. Specifically the revisions were for Pay Period 2009-B1-26 and 2009-B2-26. Please refer to the latest version to ensure that your information is the most current.

NEW VPN REQUIREMENT

On Sunday, 10/18, a new VPN will be loaded in BPRD. On Monday (10/19) all users will be required to load the new VPN before they can log into Banner HR and Finance. The instructions can be found on the Gateway Intercept page and also at this link: http://www.usnhgateway.org/ecgvpn/ecgvpn.html
Please be sure all users in your department are aware of this requirement.

SSN REMEDIATION PROJECT

The conversion work over the weekend was a great success.  In both Banner HR and Finance, the new USNH ID is now the primary identifier and for all active employees, the number that was previously in the ID field has been saved as an alternate ID record so it can continue to be used to access WISE.

WISE – NEW ENHANCEMENTS

Here is a consolidated list of all new enhancements in WISE. Please contact STHR if you have any questions:

     • Banner HR and Finance are just about done the work associated with changing from
        the SSN as the primary identifying number to a new randomly generated number.
        The conversion will take place the weekend of October 17-18 and all employees
        will have a new USNH ID on Monday, October 19. This is the number that employees
        will use to log into Aliquant and Banner HR. To assist with the transition, for a
        limited period of time, an employee can log into both Aliquant and WISE with either
        their SSN or their new USNH ID. Did you forget your new number? You can find it on
        WISE in the Personal Information section. Just click on the blue ball named ‘Display
        Your USNH ID’.

     • In order to get to the Pay Stub Detail pay, the employee must choose the
        specific pay period for which they want the data displayed. However, when that
        page pops up, there is no reference on it to identify the start/stop date of the
        pay period. That has been fixed and when an employee logs on now, they will see
        this information prominently displayed at the top. Note that on this screen, the
        employee’s SSN will always appear.

     • For your safety, the USER ID field on the WISE log in page has been converted to
        a masked field to block the display of the number entered. This will continue to be the
        case after the SSN conversion takes place on October 19.

     • Employees can update both their Campus E-Mail Addresses and their ACH
        addresses in WISE. A definition of each address type and ‘how to’ instructions
        are available in the ‘Personal Information’ section in WISE. Since the current
        address information in Banner HR defaults into WISE, this is a good way for employees
        to verify that their current information is accurate.

New I-9 EPAF Trapping

A new trapping has been created that will give the user a hard error message if a new I-9 form is required. The regulations require that if an employee has not had an active job for three years or greater, they must (upon rehire) complete a new I-9 form. This trapping is designed to alert the user that the I-9 currently on file is no longer active and a new one must be processed.

New Adjunct Staff MR Reports

Two new MR reports that are now part of the corporate library to provide information on Adjunct Staff hires (JH/JE for casual; CH/CE for part-time; and DH/DE for full time). These reports can be used to determine if the employees were hired within the correct categories based on the established definitions. These Employment Management reports are available to users in HR Levels 1, 2 and 3:
   1. HR40220 This report will look retroactively by fiscal year at the actual payroll history
       for JH/JE and CH/CE appointments and provide in detail the total hours or units
       worked per job. There are also tabs by ECLS that will list in summary form any
       jobsthat exceeded the definitions.
   2. HRR0230 This report is for full time appointments (DH/DE) and will list the years of        continuous service. This will allow you to make decisions on converting these positions to        either part-time or status when the time limits are reached.
If you need a refresher regarding the Adjunct Staff definitions, please click here:
New USNH Appointment Categories_2008_05_30.pdf

Activation of WISE Accounts

A new process has been created to automatically activate WISE accounts for new employees once their JOBS record is in the system. Employees should still contact the Help Desk if they have an questions (862-4242).

USNH to Stop Printing Direct Deposit Notices

Effective September 18, 2009, employees will begin to receive e-mail notification each payroll when a direct deposit is sent to their bank.  This continues USNH efforts to provide sustainable services and also meet important goals to reduce costs to the USNH Campuses and Departments while continuing to provide the highest quality and most efficient services to employees. Review the pay document insert for further information.

Obsolete Account Codes

For FY09, new account codes were set up as part of the Adjunct Staff project (casual, part-time and full-time temporary appointments). There are a number of codes used prior to this project that were used to support the ‘non-status’ coding structure that are now obsolete. It is not yet possible to inactivate these codes, but the Budget Office is asking that the obsolete codes no longer be used. The link below provides a listing of all obsolete codes.
Announcement for Obsolete Account Codes
If you have any questions, please contact the Budget Office.

Manual Leave Adjustments

When manual adjustments are made to an employee’s VACL or ERTM balances, adjustments should be made to the beginning balance and NOT to the taken amount. An inflated Taken amount would make it appear that the employee had met their minimum usage requirement.

For example when converting ERTM to SKPL, sick pool does not count towards minimum usage so the employee’s Begin Balance should be reduced instead of adding to their Taken amount. If an increase to the Taken amount is the appropriate action required it can still be entered.

LEAVE RECORDING/MINIMUM USAGE

USNH policy requires all staff members to take, and supervisors to grant, a minimum number of vacation/personal days or earned time leave per year at mutually agreeable. Because this is so difficult to understand and administer, and because it has never worked correctly for exempt staff, a business review was undertaken to determine possible changes. That work is complete and the result is that the method of calculation will be changed effective 7/1/09 (calculations commencing with the first payroll of FY10 –B1-14). PLEASE NOTE that NO changes have been made to USNH policy governing the annual requirement for usage of leave recording/minimum usage – only the method of calculation has been changed as follows:
      • Minimum usage for Operating Staff will be calculated at 45% of the of the total Earned          Time accrual per pay period;
      • Minimum usage for Exempt Staff will be calculated at 50% of the total current fiscal                year vacation/personal leave accrual;
      • New hire requirement for minimum usage will remain the same (e.g., If hired prior to                January 1, the employee must meet minimum usage by June 30. If hired after
         January 1, minimum usage is not required for that first fiscal year of appointment);
      • Current practice continues in that if the employee has not met the minimum usage by                the end of each fiscal year, Campus HR will make any manual adjustments                               necessary to reduce earned time or vacation leave available balances to comply
         USNH policy. The employee still must be notified prior to this action taking place.
The appropriate set-up requirements are now in place in Banner HR. Once we roll to the new fiscal year, the minimum usage balances for all employees will start at zero and accrue each pay period. The correct information will be available to both OS and Exempt employees in WISE.
PLEASE NOTE: Not all employees at UNH track their leave through Banner HR and for those employees, there will be no minimum usage available for them to review in WISE. This has been noted in the introduction on WISE.

WISE Alert

At this time, WISE is using SSN or Alternate ID as the required USER ID log in. For your safety – and effective immediately – the USER ID field has been converted to a masked field to block the display of the SSN or Alternate ID when logging into WISE.

Payroll Calendar

The complete calendar of Payroll deadlines can be found on the Controller's website at:  http://finadmin.usnh.edu/Disbursements/Payroll/Forms/default.aspx.

    Appointment Category

    Job ECLS

    Title

    PEAEMPL ECLS

    One Time Payments

    KE

    One Time Payment

    75

     

    F6

    Faculty Adjunct OneTime Payment

    75

Further detailed information regarding the use of these new appointment categories will be distributed.

Please note that these new EPAFs have been constructed with hard coded dates to ensure that they are processed correctly. If you have any questions, please call STHR’s. Thanks.

Acceptable Use Policy

Each year it is our practice to send out a reminder to all Banner HR users to be especially careful with the access, review and disposition of sensitive employee information which includes, but is not limited to data about birth date, annual or hourly salary, benefits, and social security numbers. The full detail can be found at Acceptable Use Policy.

WISE!!! 2005

WISE (Web Information System for Employees) is a web based software application that allows all USNH employees to use a browser to log on from any location and obtain Employee Services and Personal information such as benefits/deductions, pay stub information, earnings history, and jobs summary data.  Employees can access WISE via this link:  http://wise.unh.edu

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Got Questions?

Call the Help Desk at 862-4242, or you may submit your question via the Web by completing a Banner Support Request Form.

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This website is devoted to providing you with up-to-date information on USNH Banner HR. For Banner Finance news, visit the Banner Finance User's FYI site.

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